Office Manager/Legal Cashier


Our client, a firm of Solicitors, located in Woolwich SE18 are seeking to recruit an experienced Office Manager/Legal Cashier.

This is a Part Time role covering 3 days per week. Fridays are mandatory due to the nature of the business, however the other 2 days are negotiable.

Key Responsibilities

  1. General day to day management of accounts and compliance with Solicitors’ Accounts Rules.
  2. Posting client and office receipts and payments, internal transfers and costs on a daily basis on Tikkit p4w accounts system:
  3. Weekly and monthly bank reconciliations and querying any discrepancies with bank, reporting to Senior Partner each Monday morning
  4. Client ID & Source Codes - Monthly check.
  5. Manually checking and preparing telegraphic for transfers
  6. On-line banking daily updating accounts preparing and checking telegraphic transfers and general on-line banking procedures.
  7. Paying Partners` Drawings
  8. Paying Partners` income tax.
  9. Preparing and paying Salaries and PAYE/NIC using SAGE accounting package
  10. Paying pension contributions and liaising with staff regarding this
  11. Preparing PAYE and NIC annual return and P60s for staff and partners
  12. VAT declaration and payment by BACS to HMRC
  13. Credit Control
  14. Posting Legal Aid receipts weekly
  15. Paying invoices
  16. Registering incoming cheques and distributing same to fee earners.
  17. Allocating Land registry fee from statement on Land Registry website (direct debit)
  18. Allocating court fees from weekly invoice (direct debit)
  19. Allocating GCS indemnity insurance from monthly invoice (invoice BACS)
  20. Checking completion statements on the day prior to completion for conveyancing fee earners
  21. Managing relationship with Bank of Scotland: client, Office & Deposit account Managing relationship with HSBC: client, office and Deposit account (dormant)

Reporting

  1. Month and year end procedures printing reports and distribution to partners.
  2. Preparation and inputting of partnership budgets.
  3. Monthly analysis of budgets against actuals.
  4. Monthly analysis of unbilled disbursements, time, matters and work in progress
  5. Monthly analysis of cash flow
  6. Preparing various analysis for accountants
  7. Monthly meeting with senior partner to review cash flow, debts and bank balances

Administration

  1. General housekeeping. i.e. ensuring regular archiving of client files.
  2. Responsible for Office Insurance renewal
  3. Petty Cash
  4. Taking payments by debit and credit card and banking totals nightly on terminal
  5. Ensuring company are compliant with industry standards through Security Metrics.
  6. Ordering cheques and paying- in books
  7. Responsible for Commissioners fees
  8. Updating and maintaining office Manual on the internal directory

Compliance

  1. Lexcel six & Conveyancing Quality Scheme - Maintaining annual Accreditation, managing meeting with outside consultant

HR function

  1. Supervision of reception and scanning staff
  2. Organising annual diversity questionnaire and inputting online to the Law Society.
  3. Training budget and records
  4. Induction of new staff
  5. Maintenance of office equipment
  6. Keeping records of sickness, absences and holidays
  7. Ordering Accounts stationery

This is a permanent part time position.

Required skills

  • BACS
  • Conveyancing
  • Debit
  • PAYE
  • Sage

Reference: 34846787

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