Office Manager HR & Facilities

Posted 6 April by Arlington Resource Management Easy Apply Featured

Office Manager (HR & Facilities) - This established niche Travel Consultancy in Watford is recruiting for an HR & Facilities Administrator, a newly created opportunity to strengthen its back office function during a period of growth and restructuring. The position reports to the senior management team. Responsibilities include:

Human Resources

  • Maintaining staff records for all the employees
  • Setting up all new starters on the payroll and ensuring the have email addresses
  • Updating contracts of employment and communicating relevant information to staff
  • Updating records of starters and leavers
  • Sending payroll to the Payroll Bureau, ensuring all adjustments are made with overtime, bonuses, childcare vouchers, SMP, SSP and any annual leave is recorded
  • Staff healthcare and pensions
  • Issuing new offer letters and making sure that all contracts of employment drawn up correctly.
  • Inducting all new employee and issuing their contracts
  • Preparing job specs for recruitment companies
  • Maintaining appraisals records
  • Manage employee grievance and disciplinary issues

Facilities Management

  • Maintaining all office leases for their sites across the UK.
  • Maintaining company insurances including travel and employers liability insurance and renegotiating these contract where necessary
  • Coordinating an office refurbishment programme with architects and builders etc..
  • Arranging repairs for any faulty office equipment and ordering fixture and fittings
  • Health and Safety compliance
  • Maintaining fire alarm records and gas safety records.
  • Maintaining all contracts and rates reviews
  • Archiving of company records and shredding
  • Liaising with the outsourced IT provider on all IT matters
  • Ordering new IT equipment including laptops
  • Maintaining all login user names and passwords
  • Setting up of new users and workstations
  • Ordering of new phones
  • Issuing all new DDI numbers and managing their records

The position will suit a flexible, adaptable HR & Facilities Administrator seeking a challenging position in a pleasant working environment. Strong communication and organizational skills are a must. This is an excellent opportunity to join this dynamic local company at an exciting time in its evolution.

Reference: 34851190

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