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Office Coordinator - Temp to Perm

Posted 7 March by Office Angels Easy Apply Ended

Temp to Perm

Immediate start

Job Title: Office Coordinator

Salary: £30,000 - £35,000

Location: Wandsworth

We are really excited to be recruiting for an Office Coordinator for one of our clients based in Wandsworth. You must have experience in general office administration, great organisation skills and be able to work as a part of a busy team.

Your primary roles:

  • Sales operations and tools management
  • Marketing operational support including dynamic engagement and coordination with global marketing function
  • Accountancy administration
  • Administration of company's commercial and non-professional activities (supplier relationships, office facilities, contracts with clients, staff and suppliers, filing, storage)
  • HR administration
  • Local comms and social officer
  • Administrative support to MD Europe

Your responsibilities would include:

  • Data management and sales results and activity reporting
  • Implementation of marketing strategy with MD Europe and in liaison with Marketing group lead
  • Operational support and might lead or take part in some marketing and communication events
  • Supports any activity that will drive sales and marketing
  • Link with Finance function abroad to provide checked information for invoicing and supplier costs assignment
  • Review all supplier and researcher invoices; manage final authorisation and payment
  • Prepare all information for client invoices in conjunction with Finance and keep up to date all invoicing planned for the current year
  • Control of company credit cards / bank accounts / petty cash
  • Manage expenses policy and its enforcement
  • Control and book all company travel expenditure to ensure consistent approach to cost incurred, planning and approval procedure
  • Monitor debtors' levels; ensure all information is provided in a timely fashion to MD Europe and CFO. As appropriate chase debtors to minimise payment delays
  • Provide monthly updates to Finance, in conjunction with MD Europe with respect to revenue and expense changes for inclusion in monthly Financial Reports
  • Manage office environment, absences (holidays, sickness etc.), travel, H&S
  • Supervise office suppliers
  • Improve the office environment in line with agreed plans with MD Europe
  • Obtain credit references where appropriate
  • Social activity coordination
  • Deal with all aspects of HR administration, and liaise with external HR / legal advisors in conjunction with group HR function
  • Ensure all recruitment, salary increases or bonus payments are approved in line with budget
  • Negotiate recruitment rates with suppliers
  • Liaise with external recruitment agencies and link with appointing line manager on induction programmes, annual reviews, probation evaluations and objectives setting.

If you have the right skills and experience for this role then please apply today. Our client is looking forward to conducting interviews and starting someone new in their team. By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond! Please be aware that we are currently receiving a high volume of applications and will endeavour to contact all applicants, however if you have not been contacted within 72hrs please assume that you have not been successful on this occasion and your CV will be kept on record for future positions. Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Required skills

  • Office Coordinator

Reference: 34631824

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