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Office Assistant

Posted 20 November 2017 by SF Group Easy Apply Ended

SF Group's client is a well-known law firm based in the centre of Leeds, they are currently seeking a general Office Assistant to join their administration team. This is a varied role where you will be responsible for providing general administrative support within the office, therefore the successful applicant will have previous experience of working within administration along with a 'can do' attitude and professional manner.

Duties will include:

  • Accurately scanning, photocopying and binding documents e.g. trial/counsel bundles
  • Maintain and issue stationery stocks, including liaising with suppliers and replenish stationery areas
  • Monitor printers and fax machines, replenishing with paper, toner etc. in a timely and routine manner
  • Assist with opening post, accurately recording receipt of important documents and ensure correct and timely distribution to the relevant fee earner/team
  • Sorting, franking and parcelling outgoing mail
  • Delivering the firm’s banking and by-hand items around Leeds
  • Identify unreferenced post and distribute accordingly
  • Maintain accurate and up-to-date filing system(s) ensuring that all documents are correctly filed to the corresponding client matter
  • Carry out cross-unit ‘runs’ in respect of internal post and banking instructions
  • Answer telephone calls (internal/external) taking appropriate messages
  • Provide reception and switchboard cover as necessary
  • Sending completed files to archive, dealing with requests for retrieval of archived files including Wills and Deeds
  • Assisting with the set-up of meeting rooms, including setting up equipment and tidying away as required
  • Setting up paper and/or electronic files with appropriate templates and quality documents
  • Deal with any other administrative matters as directed by the Office/Operations Manager

Skills, qualifications & experience required:

  • Proven written communication skills, in particular spelling and grammar; a minimum of GCSE English grade ‘C’
  • Capacity to undertake practical tasks. For example, assisting with desk moves, moving furniture, replacing toner etc.
  • A careful and methodical approach to work demonstrating a high level of accuracy and attention to detail, ensuring that processes, procedures etc. are followed accurately
  • A self-starter with a ‘can do’ approach to work, able to tackle used to demonstrating initiative
  • Experience of working within a team environment and of supporting others
  • Proven ability to process tasks in a very busy work environment
  • Proven IT skills, with a working knowledge of Microsoft Office, in particular Word and Outlook
  • An ability to work in a demanding environment, working to strict deadlines and to other targets
  • A flexible and adaptable approach to work
  • Strong commitment to client care and to providing a friendly and helpful service
  • Excellent written and verbal communication skills
  • A willingness to learn and develop new skills and knowledge

Reference: 33845834

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