Office Assistant - (IMMEDIATE START)
Full Time, Initial 3 month FTC
St James, SW1Y
We are the small London based team of an Australian mining & energy company (with offices in London, Perth, Madrid and Salamanca) currently seeking a Spanish speaking team assistant to start as soon as possible. Initially on a fixed term 3 month contract with the potential to turn permanent for the right candidate.
Reporting directly to the Marketing Manager, this role would be ideal for a candidate with interest in Marketing, PR, Communications and Investor Relations - any experience or proven interest in these areas is beneficial but not essential.
You will be providing Administrative, Secretarial and Translation support in English but it would be extremely helpful to have some Spanish proficiency as we are a bilingual office.
Routine travel is not required for the role but ideal candidate would be open to the possibility of travel to our offices in Spain.
Duties will include:
- Greeting incoming guests, serving drinks and preparing boardroom for meetings
- Answering and distributing incoming calls
- Opening and distributing post to the team
- Processing expenses, invoices and purchase orders (English and Spanish)
- Organising travel for team members (flights, hotels, currency, visas)
- Ordering stationery and general office maintenance
- English/Spanish translation of documents and communications
- Translation of Social Media content (understanding of social media platforms beneficial)
- Recording meeting notes in both Spanish and English
- Assisting with the organisation of company events (guest lists, venue booking, greeting attendees)
Suitable applicants will ideally have previous administrative experience and great interpersonal skills, this role particularly suits somebody who is confident liaising with staff at all levels of the company and who has a desire to take on more responsibilities and expand on the job role. Enthusiasm to participate in company events and be a lively member of the team is essential.
No Agencies please.
- General Administration
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