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Office and Events Administrator

Posted 6 February by MP Resourcing Easy Apply Ended

To work as part of the marketing team, the Office and Events Administrator will be responsible for the management and coordination of the Innovation Centre, office, and events. Provide professional support for all customers who use the centre and manage all aspects of the office and centre in order to maintain the smooth running of the facility.

Main Duties & Responsibilities

  • Personally greet all visitors and act as the main point of contact for the Innovation Centre and all guests
  • Manage all room bookings and events ensuring the meeting rooms are prepared and set up as per booking and order lunch and refreshments where necessary
  • Maintain the up-keep of the ZIC and ensure sales collateral and trade publications are available
  • To act as the point of contact with the building facilities management company
  • Day-to-day office administration, post management, stationery and consumable ordering
  • Assist the marketing team to manage all internal and external events, including venue booking, logistics, customer/prospect interaction (bookings/confirmations), creation of delegate packs and badges
  • Source suitable venue hire and accommodation including rate negotiation
  • Diary management for all internal and external events
  • Contribute to the coordination and preparation of internal and external newsletters (print and online)
  • To manage and research all suppliers for merchandise and corporate gifts
  • Provide administrative support to the sales and marketing team

Skills, Knowledge & Experience

  • Demonstrate previous experience in an administrative office environment
  • Must possess a professional and efficient approach towards all customers whether internal or external
  • Excellent administration and planning skills and be highly organised
  • Self-motivating and proactive; able to work alone using own initiative
  • Fully competent in Microsoft Office products, particularly Word and Excel
  • Have strong time management and prioritisation skills with the ability to multitask and be adaptable to changing business needs
  • Customer service; understands and responds to customer needs (internal and external) and exceeds expectations where possible
  • Communication and team working; works co-operatively with others to achieve a common goal and communicates information in a clear, concise and accurate manner
  • Problem solving and decision making; analyses information appropriately in order to find best solutions and takes a balanced view to reach logical conclusions and make relevant decision
  • Commercial and organisational focus; demonstrates understanding of overall business and commercial issues facing company
  • Commitment to results; is committed to obtaining results through taking responsibility, demonstrating a positive attitude, and ensuring quality is built into work
  • 2-year experience in an administrative office-based role
  • Event management

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position.

If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.

Required skills

  • Communication Skills
  • Organisational Skills
  • Time Management
  • Prioritize Workload

Reference: 34407847

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