Office Administrator

Our client requires an Office Administrator to join their team in theirMilton Keynes office.

The ideal candidate will assist in a variety of duties covering Sales, Marketing, Finance and other general Administration tasks where required.

Responsibilities Overview:

Sales:

• Assist Sales team with proposal/tender documentation and correspondence with client.
• Monitoring emails and actioning as appropriate. Log all incoming emails for sales opportunities.
• Maintain Proposal & Projects spreadsheet.
• Maintain Sales supplier register, and update company details as required.
• Maintain/File/Generate all Sales related agreements as required NDA & CA’s etc.
• Update staff CV’s annually or as required.
• Sales meeting notes and distribution
• Generate Client Feedback forms for completed projects and distribute to relevant Salesperson for forwarding to client.
• Proof reading skills sales material.

Marketing:

• Liaise with graphic designer.
• Posts to LinkedIn.
• Updates to website.
• Prepare Marketing board material as requested - Keep Sales & Marketing Output log up to date and associated images to aid compiling board material.
• Registration & liaison with trade exhibitions & conferences
• Proofread articles for website & social media

Travel:

• Booking flights, hotels, car hire & taxis as required.
• Visa and passport administration as required.
• Maintain Travel Log for employees and contractors.

Finance:

• File all inbound purchase invoices on the company system.
• Check & Approve expense reports.
• Generate sales invoices, log sales invoice numbers to Project & Proposal Log, file copy of sales invoice in relevant proposal/project folder.

Office:

• Ordering office supplies and stationery when required.
• Arrange shipments.
• Maintain Log of all company Purchase Orders.
• Maintain Company Leave Calendar - add public holidays, make changes to staff leave details as required.