Office Administrator

Posted 21 June by Simplified Recruitment Easy Apply

This is an exciting opportunity to join a global Soft Services supplier with a strong reputation in the UK Security and Cleaning market. The Company has its roots in property management with a fresh, dynamic approach to facilities management driven by quality for prestigious brands.

Our client is actively recruiting a committed experienced Administrator professional to join their Head Office in Northampton to oversee all office administration whilst supporting the finance team during month end processes.

• Tracking fuel card usage on spreadsheet
• Tracking mobile phone usage on spreadsheet
• Putting together stationary orders for PO signoff by COO, and ordering stationary
• Booking hotel accommodation and travel
• Submission of monthly financial figures to National Statistics as provided by FM
• Drafting quotations and contracts for ops management
• Maintenance of contract files and ensuring that all new jobs have complete contract documentation
• Answering Finance phone line and dealing with general queries
• Going through post daily and distributing to relevant department
• Assisting AR department with chasing up of overdue debts
• Assisting AP and Payroll departments with ad hoc issues

Deep Clean & High Level Clean teams
• Maintenance of Deep Clean & High Level Clean calendar
- Scheduling of cleans based on Area Manager or client requests
- Booking of hotels, and late check out where required
- Coordination of visit with client, centre management, security, etc. including obtaining any necessary paperwork
• Maintenance of GP tracker for each job, comparing revenue to direct costs (hotels, fuel, wages, subsistence, etc.)

The ideal candidate will have previous relevant experience or a proven track record in this field and comfortable working in a busy environment with time critical deadlines.

Interested, please apply online with your CV and covering letter.

Permanent: Monday to Friday (40 hours per week)
Salary: £17,000 to £19,000 per annum DOE
Location: Northampton, Swan Valley

Please check your email for confirmation that your application has been received and to follow further instructions if applicable.

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Reference: 35451823

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