Office Administrator

Are you looking for an admin role in a world leading scientific research organisation in Oxfordshire?

This Office Administrator support role will undertake general administrative duties on behalf of the Impact & Innovation directorate, which comprises Communications, Business Development and Research Contracts & Licencing teams, amounting to 30 Staff in total.

CEH is currently undergoing an exciting period of organisational change, characterised by an intended move to independent status, and expansion of its work into new markets and international territory. The Impact and Innovation directorate will be pivotal to many of these changes, and the role will in turn be key to supporting staff in the directorate to help bring about that change.

Main Duties

  • Organising meetings

  • Booking travel including international travel and logistics support

  • Purchasing of items for the Sections

  • Booking meeting rooms, organising video & teleconferencing and organizing refreshments where appropriate

  • Managing stationery for office

  • Handling Purchase Orders and GPC purchases for members of Functions

  • Administration support tasks such as chasing up items or issues and providing ad hoc administrative tasks as required by Section staff.

  • Minute taking at Section (& other) meetings

  • New starters & leavers support and support to recruitment activity

  • Providing wider support to other Wallingford based teams

  • Specific ad hoc support for the two Function Heads and Business Development Managers

  • Support to the Training Business Development Manager in administration of training

  • Supplying marketing leaflets and materials from printed stocks to staff

  • Secretarial support to internal meetings including minute taking, as required

  • Perform administrative tasks as necessary for the Research Contracts and Licensing and Business Development and Engagement Sections

  • Assisting other support staff e.g. at times of planned or unplanned absences or in cases of important visitors to site

Skills Required

  • Confident and professional communication skills (written and oral).

  • Excellent organisational skills including ability to work independently and prioritise own work.

  • Numerate and with good attention to detail.

  • Enthusiastic and able to work effectively as part of a team and to provide high quality support.

  • Skilled in working with standard IT packages such as Microsoft Office suite. Ideally will be able to work confidently with simple databases.

  • Skills in minute taking are desirable.

How to apply

Apply for this position please submit a CV and covering letter detailing why you are suitable for this exciting role.

Closing date: 19th April 2018

Interview date: 25th April 2018

Benefits of working at the Centre for Ecology & Hydrology

We have a range of benefits, including a very competitive public section pension (5% employee, 26% employer), 30 days annual leave and 10½ days public and privilege holiday per annum and a suite of family friendly working policies. At our Wallingford site we have an onsite restaurant which serves freshly cooked meals everyday as well as providing a deli service. We offer a flexible and supportive working environment and will encourage your continuing professional development as part of our career support. The standard weekly working hours at CEH Wallingford are 37 hours per week.

Eligibility to apply

To work for CEH, you must be eligible to live and work in the UK without the requirement for a work permit. CEH can only apply for a work permit in cases where there are no suitably qualified or experienced resident workers.

Additional Information

UK Research and Innovation is a new entitythat brings together nine partnersto create an independent organisation with a strong voice for research and innovation, more information can be found online.

The recruiting partner, NERC - the Natural Environment Research Council - is the UK’s leading public funder of environmental science. The Centre for Ecology & Hydrology (CEH) is part of NERC and is the UK's Centre of Excellence for integrated research in terrestrial and freshwater ecosystems and their interaction with the atmosphere. Working in partnership with the research community, policy makers, industry and society, CEH undertakes cutting edge research to deliver world class solutions to the most complex environmental challenges facing humankind.

Required skills

  • Administrative Duties
  • Professional Communication
  • Support Staff

Application question

Do you have administration experience?

Reference: 34860974

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