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Office Administrator

Posted 4 April by Staffline Express Ended

Location: Alconbury, Cambridgeshire

Salary: £16,813 - £18,940

Working Hours: Monday - Friday, 40 hours per week

Job Purpose:

To provide assistance to the team in all administrative matters.

Responsible to:

Supply Chain & Logistics Manager

Principle Objectives:

  • Place Purchase Orders as directed by the Supply Chain Manager
  • Record goods received and then match invoices against the appropriate delivery notes.
  • Assist with goods despatch including holiday cover.
  • Assist with transport requirements including holiday cover.
  • Work closely with logistics team to ensure customer requirements are fulfilled.
  • Manage travel arrangement for employees and visitors when requested.
  • Ensure Logistics office filing is maintained and up to date.
  • Deal with all incoming telephone calls and welcome visitors.
  • Manage bookings for all meeting rooms.
  • To ensure the outgoing post is despatched.
  • To distribute incoming post.
  • Provide administrative assistance and produce reports where required.
  • Ensure an adequate level of stationary equipment is maintained.
  • Ensure all meeting rooms are kept clean and tidy and stocked with refreshments.

Competencies Required:

(Including Personal Competencies)

Essential:

  • Must be discreet and keep confidentiality.
  • To be able to prioritise work load.
  • Effective organisational and time management skills.
  • Excellent telephone skills.
  • Word processing skills.
  • IT skills.
  • Attention to detail.
  • Previous experience in an administrative role.
  • Ability to communicate clearly and concisely both orally and in writing.
  • Good level of numeracy.
  • Ability to absorb information quickly.
  • Ability to work under own initiative but within a team.
  • Excellent interpersonal skills.
  • Self-development attitude.
  • Undertake and accept continuous development.
  • Knowledge sharing attitude.

Desirable:

  • Filing skills.
  • Data entry skills.
  • Previous experience in customer facing roles.
  • Previous experience of telephone systems.

Required skills

  • Customer Service
  • Data Entry
  • Logistics
  • Manufacturing
  • Office Administration

Reference: 34820765

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