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Office Administrator

Posted 6 March by Templewood Security Services Ended

Office Administrator

40 hours per week. Mon - Fri (covering the core hours 8:30am to 5:30pm)

Salary Range £16,000 to £20,0000 per annum

This is an exciting opportunity to join a global Soft Services supplier with a strong reputation in the UK market. This role will be based in our Head Office in Swan Valley, Northampton. The Company has its roots in property management with a fresh, dynamic approach to facilities management based on quality and results delivered for high profile clients with a flexible, highly-motivated team of individuals.

The Role

You will be office based, reporting to the Financial Manager, working with a small team of support functions, you will be responsible for processing office related administration tasks:

Duties and Responsibilities (but not limited to):

  • Generating and processing purchase orders
  • Ensuring the correct approval frameworks are complied with
  • Capturing purchase orders on SAP
  • Informing the invoice team of any costs that require cross charging
  • Following up on overdue customer invoices, and sending out statements and invoice copies to customers as required
  • Maintenance of uniform stock levels for each employee
  • Placing orders with suppliers
  • Checking uniform allowance allocation and calculating any deductions
  • Reconcile employee expenses
  • Monitor and process company credit card statements
  • Reconcile cash expenses to spreadsheet
  • Reconcile fuel cards expenses and statements
  • Sales administration including creating and editing quotations and pricing tender documents
  • Answering phones for the finance team and picking up calls on the main loop as an over flow
  • Assisting with client queries and staff payroll queries at month end
  • Data entry of purchases and hours worked for invoicing
  • Maintenance of Excel registers of owned and leased assets, customer and supplier hardcopy files
  • Co-ordination of site visits, transport and accommodation for high level cleaning jobs nationwide and managers visiting from South Africa
  • Scheduling and pricing of deep cleans / high level cleans, and teams, analyzing the cost to complete the works and the cost to the client

The Ideal Candidate

  • You will have excellent MS Office skills especially Word & Excel. The role requires excellent attention to detail.
  • Effective and timely management of individual workload
  • Clear and timely communication with internal and external clients
  • Professional attitude, enthusiastic, motivated, someone who strives for excellence
  • Methodical approach
  • Ability to work under pressure, discrete and respects confidentiality
  • Willingness to learn and expand role
  • Smart appearance

The role would suit a self-motivated individual with the ability to work within a small team and a 'can do’ attitude. If this sounds like the role for you then we would like to hear from you.

Required skills

  • Calculating
  • Credit Card
  • Fuel
  • Office Skills
  • Support Functions

Reference: 34619354

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