Office Administrator

Posted 26 February by Select Appointments Easy Apply

Office Administrator

Purpose of role

 To assist the Admin Manager to provide administrative support to the delivery and support functions of the business.

 To work collaboratively across different teams as well using own initiative to work independently to identify and improve processes.

 To represent the business in a professional manner as the first point of contact for customers and suppliers

Main duties and responsibilities

 Manage office email inboxes and re-direct information and queries appropriately

 Provide administrative support to the delivery teams as required, such as data entry, customer service and generating reports

 Provide support to the Admin Manager in delivering financial reporting and HR functions of the business

 Provide support to the Marketing team for formatting documents and proof reading as required

 Maintain business documents, files and templates to ensure consistency

 Maintain office supplies efficiently, and liaise with teams about peaks of workload and demands on supplies

 Maintain office calendars and manage meeting rooms to ensure equipment and refreshments are available as required

 Answer calls to the main telephone line and pass on queries and messages appropriately

 Greet visitors and suppliers in a professional and courteous manner

 Be aware of health and safety and security of staff and visitors and assist the management team in ensuring these are maintained

 Create and maintain process maps for the administrative functions of the business

General duties and responsibilities

 Maintain accurate and timely records via internal recording systems

 Undertake training, continuous professional development and accreditation processes as required for the post

 Undertake all work with due regards to the clients Quality Standards and Health & Safety and Equal Opportunity Policies

Person specification

 Highly methodical with excellent attention to detail

 Intermediate-level Excel skills

 Good numeracy

 Good literacy

 Good communication skills

 Able to prioritise regular tasks and ad-hoc requests

 Able to work under own initiative

Reference: 34558870

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