The purpose of the Office Admin role is to support and provide the company with fulfilling all admin duties. Our client is looking for someone with previous administration experience and knowledge in freight forwarding is an advantage but not essential. Medium to large company based around the Heathrow area with excellent benefits.
Outline of the role:
Needs to fully understand the needs and drivers of the business and how best to integrate these into daily tasks.
Must work closely with colleagues, other managers and departments to build relationships well at every level of the business and be as involved as possible to support their day to day role.
Must be an inspirational candidate and understand the concept of working as a team with responsibility.
Must complete all required reporting expeditiously and accurately
Must have a flexible approach as no two days are the same and situations will arise which simply have to be dealt with even if not outlined within a job description
Must have an understanding of Health and Safety issues and conduct Risk Assessments when required
Must able to analyse data and able to produce some basic reports.
Office admin role will be in possession of sensitive information and therefore must understand the need for strict confidentiality
The role will involve securing stationary and other office purchases and should able to negotiate and secure supplies
To administer to the compliance standards and regulations as laid down in the Company handbook
Help with insurance claims and keep Up-to-date with records and requirements
May be required to produce adhoc reports
Assisting with Marketing projects Sourcing and ordering stationery and office marketing materials
Assisting with arrangement of Travel for Staff personnel
Experience in a previous administrative role
Proven work experience as an Administrator or within an office support role. Logistics /Freight forwarding Services experience is useful but not essential.
Polished, personable and energetic
Hold the ability to liaise with people of all levels inside and outside the organisation with discretion
Organised with strong attention to detail
Ability to forward think and pre-empt scenarios
Flexible and pro-active, with a 'can-do attitude'
Intermediate or advanced user of Word/Excel/PowerPoint/Outlook
Enthusiasm for learning HR, regulatory matters and ISO related matters
A strong multi-tasker who genuinely enjoys working to schedules and deadlines
Able to work independently, managing conflicting deadlines with ease and efficiency
An excellent communicator with exceptional organisational abilities
Proficiency in English, both written and verbal is essential
- Freight Forwarding
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