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Newton, Trade Operations Administrator

Newton, Trade Operations Administrator

Posted 9 April by BNY Mellon Featured Ended

Newton Investment Management Limited is an active investment management firm, using thematic ideas about the long-term investment landscape to create and manage strategies that help secure clients’ futures. Newton thinks on a global basis, with its single London-based investment team working collaboratively across asset classes and regions. The firm builds bold solutions, designed to meet the real-world challenges clients face, and the team manage them responsibly in the broadest sense – through embedding environmental, social and governance considerations, and engaging on issues that affect their clients. Those clients are based around the world, and include pension funds, corporations and charities and, via Newton’s parent company BNY Mellon, individuals.

With offices in London and New York, Newton has £54bn (as at 31 December 2017) under management, including assets managed by Newton Investment Management Limited as dual officers of Newton Investment Management (North America) Limited and The Bank of New York Mellon. News and other information about Newton is available at and via Twitter: @NewtonIM

Newton employees are bright, inquisitive, thoughtful and collaborative. They are highly motivated to deliver performance and service to clients.  Newton prides itself on being an employer of choice, with a flexible working environment and a commitment to diversity and opportunity among its employees. 

Newton is a professional, friendly and collegiate place to work. The firm looks to attract individuals who are keen to work as part of a team, in a meritocratic environment, and who are driven to help make the organisation a great place to work. 

Synopsis of Role

Working as part of the Trade Operations team; ensure that all allocated work and all incoming issues are dealt with, without risk to the company, in an efficient manner, and to the satisfaction of both internal and external clients.

Key Responsibilities

  • To undertake all allocated tasks relating to the Trade Operations team process, including

    • Ensure all transactions (including FX, excluding ETD derivatives) are matched with counterparts confirms, and instructed to custodians within agreed deadlines, processing cancellations / amendments as required. Counterparts to be chased after 2 hours if no confirm received following execution. All discrepancies to be actioned / escalated within 30 minutes.

    • Processing & instructing Unit Trust, Cleared Fund and IPO / Placing transactions

    • Investigate any discrepancies sent to the team with respect to MiFID and EMIR transaction reporting

    • Update, maintenance and reconciliation of static data in Tradeflow, FXAll and FXConnect, counterpart memo account in Quasar etc

    • Manage operational relationship for any allocated brokers (to include Equity, Fixed Income, FX, Derivatives and account opening / documentation issues)

    • Production of reports and data for Broker review meetings

    • Ensure that client contract notes (daily / monthly) are dispatched promptly by Newton or by service provider

    • Processing cash and stock journals as required e.g. new client take-ons, Indian CGT, interest payments, and associated checks

  • Be responsible for processing and maintenance of all work in progress

  • Demonstrably control all work in progress, escalating where appropriate

  • Provide regular updates to Trade Operations supervisor

  • Production, regular review and maintenance of comprehensive procedure documents for all functions undertaken by the Trade Operations team

  • Identification and implementation of process improvements, as a result of errors, changing market practices / requirements, volume changes, or efficiency opportunities

  • Understand and comply with all requirements of regulatory regimes and corporate policies and procedures.

  • Complete Key Risk Indicators (measurable characteristics of a business process) and coordinate appropriate and regular management reporting where requested

  • Track, report and resolve errors and exceptions following in house risk control procedures

  • Provide a professional service to all internal and external clients, and constructive input to work ongoing in other areas

    Provide cover for other roles / functions within Trade & Data Management as directed (currently required for the Regulatory Reporting & Derivative Operations team)


Be able to work to tight deadlines on a daily basis.

Be proficient in the use of the Tradeflow messaging system.

Have experience of CTM and SWIFT messging.

Have good attention to detail

Be able to multi task

Be proficient in Excel and able to work with/write macros.

BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: United Kingdom-Greater London-London
Job: Asset Management
Internal Jobcode: 51629
Organization: Newton-HR06148
Requisition Number: 1804171

Tags: EFC:EMEA: 2-I

Reference: 34863827

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