Membership Administrator
Trade Association
Hybrid - 4 Days Coventry Office, Fridays optional to work from home
Basic Salary Up to £23k dependant on experience plus benefits; company events, company pension, cycle to work scheme, free on-site parking, private medical insurance and sick pay
Permanent, Full Time - 9am-5pm
Our client a highly established and reputable trade association, with 250+ members who represent 95% of all the UK sales of paints, coatings, printing inks and wallcoverings, is looking for a Membership Administrator to join their team.
Duties and responsibilities of Membership Administrator
Act as a point of contact for membership enquiries.
Deliver membership-related advice and administrative support to our members, applicants and customers.
Maintain and keep accurate records of members on the CRM system. Comply with all good practice guidance including data protection.
Member communication distribution - referencing and distributing information to different technical committees, paying particular attention to detail. Uploading information to the website.
Produce and distribute certificates and welcome/renewal packs for new and existing members.
Cover the Technical and Membership Executive in their absence.
Covering staff absences and support with general administration in the team as required specifically member comms.
Managing member meetings through the CRM system and internal meeting calendar.
Coordinate member meetings (up to 60 per year, 10-20 delegates per meeting, mainly at the office in Coventry). Following up with attendees, liaising with speakers, sending out information, confirming numbers/meeting room/catering arrangements with Technical and Membership Executive. Liaising with hotels on occasions when the meeting is out of house.
Responsible for member and outside meeting bookings including hosting - liaising with the Technical & Membership Executive and Office Manager in setting up of meeting rooms, refreshments and lunch, clearing and cleaning down.
Meet and Greet visitors/members.
Supporting the order of catering supplies for the meetings.
General office work administration
Conference & awards administrative support.
Some event attendance may require overnight stays (four events a year - Expensed by the business).
Person Specification
CRM system experience - Essential
ASANA
Highly proficient in IT/ Microsoft - Essential
3 years minimum administrative experience - Essential
Ability to manage multiple priorities and consistently meet deadlines in a fast-paced environment.
Excellent organisational skills with the ability to work both independently and within a team being able to prioritise competing tasks and demands
Strong interpersonal and communication skills, both verbal and written
Outstanding attention to detail
Ability to process a high number of applications, organise numerous documents and keep track of progress
Ability to maintain a positive, courteous, and professional demeanour while conversing with
applicants is essential
Flexible team player, with the ability to work under pressure and to tight deadlines
To apply to this role please send your CV
Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.
Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.