Medical Secretary Adult Service

Posted 7 March by Cygnet Health Care Featured
Each service user has a bedroom with en suite facilities and a range of communal spaces including a gym, laundry, occupational therapy kitchen, therapy garden and woodland walkways down to the Elton Reservoir.

Cygnet Hospital Bury provides a wide range of inpatient mental health services for men and women including specialist deaf services and CAMHS provision for adolescents. Security levels range between medium secure to mental health rehabilitation and PICU services.

Job Purpose

To provide an effective secretarial service to a team of Consultant Psychiatrists and Associate Specialists

Main Responsibilities

– To provide a high standard of secretarial support to the Consultant Psychiatrists and members of the medical team.

– To establish a good working relationship with clinicians and professionals involved in patient care.

– To understand and demonstrate the appropriate need for discretion and confidentiality relating to all patients.

– To attend ward rounds with the multi-disciplinary team and patients in attendance.

– To take accurate minutes, summarising discussions and noting related actions.

– To ensure that ward round summaries are then saved in a timely manner on the electronic patient information system.

– To ensure that all relevant information is forwarded to the general administration team in a timely manner.

– To prioritise and produce high quality reports including admission and discharge summaries, NHS forms 1 & 2 and mental health tribunal reports.

– To deal with routine correspondence for members of the medical team and action as appropriate, using own initiative.

– To make appointments and maintain diaries as required for the medical team.

– To carry out other routine administrative tasks including scanning, photocopying and faxing information.

– To maintain effective manual and computerised filing systems.

– To liaise with outside agencies, e.g. solicitors, community teams and other hospitals.

– To liaise with the Mental Health Act and CPA teams regarding dates of tribunals and meetings.

– To arrange Care Treatment Reviews and other meetings, booking rooms and refreshments as requested.

– To cover for other members of the team in times of sickness and annual leave. 

– The above duties are neither exclusive nor exhaustive and the post holder may be required to undertake other duties that are within the competence of the post holder and compatible with the expectations of the post.

– The job description will be reviewed regularly in line with changing service requirements, and any such changes will be discussed with the post holder.

– The post holder is expected to comply with all relevant hospital policies, procedures, guidelines and related training, including those related to equal opportunities, health and safety and confidentiality.

Essential Criteria

– Experience of digital audio typing to produce accurate documents.

(This will be tested at interview).

– An aptitude for medical terminology. This will be tested at interview.

– A good working knowledge of Microsoft Word for producing a range of documents.

– Practical experience of producing high quality, coherent minutes of meetings.

– Excellent standard of written and spoken English, including good attention to spelling and grammar.

– Practical experience of confidentiality, equality and diversity policies.

– Practical experience of working as a member of a team.

– Practical experience of prioritising a busy workload.

– A flexible, responsible and positive attitude towards tasks.

Desirable Criteria

– Medical secretarial experience.

– Practical experience of using electronic patient information systems.

– Educated to A Level standard or equivalent.

Cygnet Hospital Bury is 10 miles from Manchester City Centre. It is close to the M66, M62 and M60 motorways. There is free on-site parking for staff.

For more information about Cygnet Hospital Bury and its services, please visit the main Cygnet Health Care website.

Reference: 34633196

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