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Lounge Finance Data Administrator

Lounge Finance Data Administrator

Posted 15 August by The Collinson Group
Ended

The role will join our team in Haywards Heath to support with lounge invoice reconciliations for the programmes we provide. This role joins a small team which is part of our wider finance team which processes the transactions to frequent traveller programmes we run for our blue chip partners

Key Responsibilities

Data Entry

  • Accurately input manual lounge visit vouchers into the Priority Pass back office system.
  • Identify and correct any data entry errors.
  • Acquire expert knowledge of internal systems used for data-entry, reporting and investigation.
  • Understand and follow the internal best practices for processing invoices.

Queries

  • Investigate discrepancies with invoice reconciliation and liaise with Lounge Partners to resolve queries in a timely manner, minimising possible financial delays.
  • Identify related issues with Best Practices and report this to the Lounge Partner and/or escalate to the Support / Lounge Partnerships teams to resolve.

Administration

  • Organise and manage the administration and activities that facilitate the effective running of the Lounge Data Department.
  • Handle email enquiries.
  • Support lounges and other areas of the business with their requests to visit voids / transfers.
  • Acquire expert knowledge of the filing and archiving cycle in order to retrieve disputed voucher requests.
  • Work closely with the Lounge Data Supervisor to improve and streamline existing processes to ensure:

o Prompt and accurate receipt of data from lounges, reducing possible financial delays.

o Quality and presentation of data received from lounges is consistent.

o Identify issues and raise the appropriate JIRAs.

  • Investigate and identify cases of false signatures. Capture evidence of false signatures and escalate for the Support Team to follow up.

Archiving

  • Assist with the filing and archiving of lounge visit receipts and manual vouchers and ensure the Archive Log is kept up to date.

Skills and experience:

  • Previous experience of high volume data input.
  • A good understanding of best-practice Data Entry systems.
  • Intermediate (minimum) Excel and Word.

Person

  • High level of numeracy.
  • General interest in Finance
  • Customer orientated, focused on meeting the customer's needs, good verbal and written communication skills as well as good interpersonal skills.
  • Enthusiasm for working under pressure.
  • Confidence with learning and using new in-house systems.
  • Excellent problem-solving skills.

Reference: 35885896

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