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Logistics & Asset Administrator

Posted 14 November 2017 by 1st Line Defence Ended

Main Purpose of Job

The Logistics & Asset Administrator is responsible for assisting the Operations Team in the running of Operations department within the company.

The primary role of the Logistics & Asset Administrator will be the coordinating and implementing of tasks that provide support to Operational Projects. Key responsibilities include maintenance and internal organization of operational projects, to ensure consistency, quality improvement, and efficiency in the department.

As the Logistics & Asset Administrator your key objectives are:

  • Team member of Operations, involved in day-to-day coordination of operational activities to meet client expectations and company goals
  • Coordinate and manage project tasks to ensure prompt delivery within timelines.
  • Assist with project preparation, planning and execution and ensure all commitments are met in accordance to the goals and objectives of the projects
  • Liaise and coordinate project tasks between management and field staff to ensure smooth project deployment and delivery within allocated timelines
  • Managing documentation on systems for efficient business operations and maintain clear and accurate operations documents/procedures
  • To understand and complete all work related documentation accurately and on time
  • To undertake ad-hoc administration duties as and when required by the Operations Team


  • Arranging Logistics for equipment & Assets from head office to ground staff and client sites
  • Managing intake and issue of all equipment, including booking and preparing equipment for courier consignments
  • Monitoring/tracking equipment on a daily basis by job site, type and use including managing the Equipment Schedule and arranging kit movement
  • Coordinating repairs and maintenance with company assets; generate purchase orders for repairs or required maintenance
  • Management of PPE, including maintaining the system logs and issuing to ground staff
  • Supervision of head office stores, including daily maintenance and organisation including all associated documentation and recording keeping
  • Daily liaison with ground by telephone and email to ensure smooth logistics of the project
  • Booking/off-hiring operational projects with clients and maintaining correspondence during live projects
  • Preparing Project Instructions and Method Statements to email to ground staff prior to the start of a project
  • Booking accommodation for ground staff when required and maintaining a bookings log
  • Filing paperwork received from ground staff both electronically and hard copy
  • Raising purchase orders with Suppliers for suppliers and other operational purchases
  • Booking training courses and medicals and maintaining training records
  • Other administrative/logistical tasks that may come up to support the Operational Team in its primary function

Key Skills

  • Must be highly organised and logical, willing to adapt quickly to changing policies and procedures
  • Must be able to work as part of a team in a fast paced and pressured environment, communicating effectively with both colleagues and clients and following verbal and written instructions.
  • Demonstrated proficiency with Microsoft Windows, Microsoft Office (Outlook, Word, Excel, Powerpoint),
  • Demonstrated ability to solve problems systematically and effectively

Attributes Required

  • Driven and organised individual with an understanding of all aspects of project & logistics coordination and implementation
  • Well presented with excellent communication skills
  • Commercial approach to solving problems
  • Self-motivated with a flexible attitude, and be able to adapt quickly to change
  • Excellent organizational and time management skills

Salary depending on experience

Additional Benefits

  • Private Healthcare
  • Local Gym Membership

Required skills

  • Communication Skills
  • Microsoft Office
  • Organisational Skills
  • Problem Solving
  • Fast Paced Environment

Reference: 33793845

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