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LEGAL SECRETARY

Posted 5 January by Maze Recruitment Services Limited Ended

JOB TITLE: LEGAL SECRETARY

SALARY: £22,000 -£24,000

HOURS: 9am-5:30pm

LOCATION: Manchester City Centre

JOB SUMMARY:

Are you a Legal Secretary with Commercial Litigation experience? or do you have experience within another sector? My client is based in Manchester City Centre and they are currently looking to recruit a Temporary Legal Secretary with a view to permanent within the Commercial Litigation Department. The main purpose of this role is you will provide a full secretarial service to the Litigation Department and support the Managing Partner.

Duties include but are not limited to:

Client Care

  • Handle calls, ensuring clients are dealt with efficiently and politely whilst maintaining client confidentiality

Diary Coordination

  • Provide a highly proactive and responsive diary management service; recording key dates in calendars for Directions, trials, hearing etc.
  • Coordinate travel and accommodation arrangements

File Set Up and Management

  • Separate correspondence, pleadings and financial clips; transfer pleadings clip to separate folder and section
  • Open files in accordance with internal company procedures
  • Demonstrate effective file management, including location/retrieval
  • Adhere to the firm’s policy when dealing with files throughout the course of a transaction and at file closure stage
  • File printed emails in date and time order
  • Save scanned documents to relevant file directory for easy access

General

  • Use digital transcript system Big hand to create letters, emails and documents as directed
  • Take minutes and type up correspondence or prepare other paperwork
  • Prepare invoices and other statements for the accounts department
  • Support department caseload by dealing with file-related queries either face to face or by telephone
  • Undertake photocopying and scanning of documents
  • Assist in general office administration, including holiday cover and overflow typing for the department
  • Manage own work allocation, productivity and quality of work with minimum supervision

PERSON SPECIFICATION:

  • Experience of working in a legal litigation department - would also consider a good experienced legal secretary within a different sector
  • Able to deal with clients and colleagues at all levels of an organisation with confidence and perseverance
  • Strong team player skills; able to work well as part of a team to support the Managing Partner
  • A professional and friendly telephone manner, with the ability to build rapport over the phone
  • High level of attention to detail and proof-reading skills
  • Very strong organisational and administrative skills
  • Good written and oral communication skills
  • Excellent MS Office skills
  • Proclaim
  • Flexible approach to workload with the ability to prioritise and manage own time and deadlines

Can commute from: Manchester, Stockport, Greater Manchester, Sale, Altrincham, Cheshire, Lancashire, Ashton under Lyne, Stretford, Trafford, Bolton, Salford, Urmston, Hyde, Stalybridge,

KEYWORDS: Legal Secretary, Corporate, Litigation, Solicitors, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant.

Required skills

  • Commercial Litigation
  • Legal
  • BigHand Digital Dictation
  • Legal Secretary
  • Corporate Legal Secretary

Reference: 34154904

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