The Legal Secretary is to provide fee earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks. The Legal Secretary will support a team of 2 Partners, 1 Fee Earner and 2 Paralegals and will report to the Team Leader.
Responsibilities of the Legal Secretary
Managing diaries, ensuring they are up to date and reminding fee earners of meetings etc on a daily basis;
Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external;
Organising complex travel and accommodation arrangements, ensuring confirmation of reservations, dealing with related invoices and putting together accurate schedules for fee earners;
Arranging for or, where not appropriate, conducting photocopying, printing, organising couriers, sending out of letters, faxes etc;
Opening and closing of general files, general filing, record keeping and archiving of files;
Using effective systems to ensure that both short and long term tasks are completed within required timescales.
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office;
Liaising with business support departments on behalf of fee earners as required;
Be part of client care team and be familiar with contacts/clients;
Entering, maintaining and updating client details and relevant information on the Firm’s CRM/contacts system;
Typing of urgent/short/confidential correspondence and emails;
Assisting fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis;
Assisting fee earners in the billing and credit control process by liaising with the fee earner and accounts and to produce standard financial/time reports through the system;
Any other duties as reasonably requested by a person of an appropriate seniority.
Bank or payment details should never be provided when applying for a job. For information on how to stay safe in your job search, visit SAFERjobs.Report this job
"Office Assistant jobs in London"
'Saved search name'