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Posted 1 February by Maze Recruitment Services Limited Ended


SALARY: £22,000 - £24,000

LOCATION: Manchester City Centre

HOURS OF WORK: 9am - 5.30pm Monday to Friday

BENEFITS: 25+stat holidays + Bonus + excellent bens


  • Reporting directly to a Partner, provide secretarial support to him/her and to the team as directed
  • Work with the Team Co-ordinator to provide effective support services to the team


  • Type work as dictated or requested by the Partner using BigHand digital dictation system, Partner for Windows case management system and Microsoft Word or other applications, as applicable
  • Create new clients, matters and contacts in the Partner for Windows database with full and accurate data, in line with company’s file opening and entity creation procedures
  • Maintain the Partner for Windows database in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times
  • Ensure that all typed work is accurate and proof-read before being handed to the fee earner
  • Prepare correspondence, documents (including track changing) and enclosures as applicable ready for signature and ensure all relevant enclosures are attached to the main document ready for posting
  • Ensure that signed correspondence is sent promptly to the Post Room
  • Assist in the personal organisation of fee earners using a computerised diary and task management system to ensure that no key dates, deadlines, tasks and appointments are missed by the fee earner
  • Communicate in a courteous and professional manner with clients, other contacts and internal staff on the telephone and by email, relaying messages and providing assistance where possible
  • Make appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required
  • Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the Partner
  • Filing, both paper and electronic (to case manager system) and keeping same up to date
  • At all times comply with internal procedures as set out in the Office Manual and the Clerical Guide
  • At all times comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.)
  • In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm
  • Work as part of a team when work is requested by any other fee earner within the company and/or the Team Co-ordinator, thus ensuring that work is delivered in a timely manner


  • This role is no longer essential that a candidate has experience working in a corporate environment as we will consider other sectors
  • Excellent organisational skills
  • Flexibility - willingness and availability to work late and additional hours as required.
  • Experience of a case management system or similar
  • Excellent knowledge of Microsoft Word
  • Good diary management is ideal - as you will be supporting a senior team member
  • Word Processing qualification equivalent to RSA Stage II or higher
  • We require someone with vast experience in document production such as formatting, outline/multilevel numbering, tables and track changes etc. as the documents are complex and lengthy. - Advanced word processing skills
  • Audio typing qualification or experience
  • Smart appearance
  • Team player
  • Professional and helpful manner


  • RSA or equivalent Word Processing qualification to Stage III
  • Experience or knowledge of databases
  • Experience of Excel and PowerPoint

Can commute from: Manchester, Stockport, Greater Manchester, Sale, Altrincham, Cheshire, Lancashire, Ashton under Lyne, Stretford, Trafford, Bolton, Salford, Urmston, Hyde, Stalybridge,

KEYWORDS: Legal Secretary, Litigation, Solicitors, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant.

Required skills

  • Commercial
  • Corporate
  • Legal
  • Restructuring
  • Legal Secretary

Reference: 34377579

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