Legal Secretary PA for dynamic Dispute Resolution department!
Salary up to £41,000 - SUPERB benefits package!
One of London's longest established UK Law firms is looking to add a sparkling new Legal Secretary PA to their Litigation/Arbitration/Dispute Resolution department.
This is one of the firms most reputed areas of Law with a fast paced and buzzy environment and plenty of work for you to do - they'll be no time for clock watching here and your day will absolutely fly by!
Mainly supporting two Partners, they're easy to build a rapport with but keen to grow and develop their business so this is where you come in! Usual Secretarial and PA duties will also apply including: diary management, complex travel arranging, some document amendments (don't worry, larger ones will go to the document centre!) and client liaison. For a full list of the duties please see below.
If you have solid Legal Secretarial/PA experience and are looking for a challenging yet rewarding new role for 2018 then THIS is it! Anyone without Legal Secretarial will not be considered for this position. So, don't delay, send your CV over today!!
For more information on this position or any others currently advertised by JM Legal, please contact on .
Primary responsibilities will include, but are not limited to:
*Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources.
*Type from audio or manuscript using house style documents and non house style where required.
*Prepare PowerPoint presentations and Excel spreadsheets when required.
*Draft simple correspondence when required.
*Undertake photocopying, scanning and faxing as required.
*Assist other members of the group/division/firm as required.
*Meetings and travel management.
*Manage principals' calendars.
*Arrange conference calls, video conferences, meetings, catering, conference facilities and Webex.
*Co-ordinate all travel arrangements including taxis, accommodation, currency and expense forms as appropriate.
*Prepare and collate papers ahead of meetings.
*Preparation of detailed travel itineraries.
*Preparation of visa applications; collating relevant paperwork for travel.
*Deal with internal and client calls in a timely, confident, helpful manner and pass on accurate messages as required / action where necessary.
*Deal with visitors in a confident and professional manner.
*Keep client contact details and lists up to date.
*Arrange in-house and external client events.
*Capture and manage contact and client relationship data in the Firm's CRM system (InterAction) on behalf of their lawyer/s, and maintaining its currency and validity
*Interrogate and report on data in the CRM system as required by their lawyer/s
*Assist in preparation of bill narratives and draft cost details, as required
*Assist in monitoring the billing process, as required.
*Deal with incoming and outgoing mail
*Monitor emails as required and forward/action as necessary
*Maintain update/reminder system of ongoing mail if required
*Establish and maintain effective and accurate filing systems (hard copy and electronic)
*Assist in opening new clients and matters, as required
*Record time for principals in their absence or as required
*Attend training as required to keep up to date with firm wide procedures
*Working proactively as part of a team to ensure time is used effectively using all available firm wide resources to meet pressured deadlines
*Participate in group specific activities such as message desk
*Effectively manage and prioritise work.
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