An opportunity has arisen within a top class US law firm for a Legal Secretary / Document Specialist to join their elite Secretarial Team.
You will need first class secretarial, document production, IT, administrative, organisational and personal skills and the proven ability to deal with a range of more complex, non-standard tasks demonstrating initiative, enthusiasm, professionalism and consistent quality service delivery at all times. It is essential that the successful applicant for this role has proven legal secretarial and/or document production experience working at partner level. The successful candidate will strive to continually provide seamless cover and quality service delivery to all individuals, at all times and in all circumstances.
Main Activities Include:
Prepare and type, proofread and edit documents.
Provide general administrative support including, but not limited to, organising inboxes, maintaining calendars and contacts, reviewing and routing internal and external mail and managing client files and folders.
To assist the team to effectively manage all incoming and outgoing communications and ensure that both internal and external clients expectations are met at all times.
Maintain routine billing records, prepare billing guides and assist with client bill preparation as needed.
Organisation of internal and external meetings and manage client enquiries and client requests for meetings as and when requested.
Candidates must have an enthusiastic, positive, can-do attitude and good service delivery ethic and be able to:
Demonstrate excellent organisational, communication and handover skills.
Demonstrate a proactive approach and sound judgement at all times and in line with service need.
The following technical skills and experience are required
Proven legal secretarial experience working at partner level
A minimum typing speed of 65 wpm.
A comprehensive and advanced understanding of Word.
A comprehensive and advanced understanding of Powerpoint.
A comprehensive and advanced understanding of Excel.
A comprehensive and advanced understanding of industry standard Document Management Systems.
Experience of a legal contact database utilised in legal business development.
Experience and utilisation of digital dictation.
Experience and utilisation of Laserform.
Experience and understanding of Solicitors' Accounting and Billing procedures.
Please contact me IMMEDIATELY for further information!
Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.Report this job