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Legal Secretary Commercial Property

Posted 1 February by We Are SSG Ended

Are you an experienced Legal Secretary looking for a new challenge?

Jazz Personnel have an exciting opportunity for an experienced Commercial Property Legal Secretary to join our client, a passionate and prestigious law firm.

Job summary:

The purpose of this role is to provide vital legal secretarial support to the Commercial Property team, directly reporting to, two newly appointed partners. Great secretarial support is a key component in any Law Firm and enables Lawyers to focus on client care and fee earning work.

Main duties and requirements:

  • Providing secretarial support to the partners, including preparing correspondence and documents through fast and accurate audio-typing and word processing. Confidently working through your work load using your own initiative.
  • Administering both manual and electronic filing daily.
  • Opening, maintaining and closing files at both Client and Matter level.
  • Closing, storing and retrieving client files.
  • Dealing with title deeds including; requesting title deeds from lenders, scheduling deeds and arranging storage and retrieval of title deeds in accordance with office procedures.
  • Preparing mail and enclosures for dispatch.
  • Obtaining copy documents and office copy entries from the Land Registry using their online portal.
  • Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and refreshments, and maintaining an up-to-date diary for the partners.
  • Attending clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Firm’s standards for client care.
  • Contributing as a team member including providing support to other secretaries as required.
  • Undertaking any specific training when required by the Firm and to have overall responsibility towards self-development.
  • Ensuring the confidentiality of all the Firm’s and the Firm’s client’s information and documentation.
  • Contributing to the Firm’s overall business objectives by offering support to other departments when appropriate.
  • On occasion work such hours outside normal hours of employment as the Firm considers necessary to meet the needs of the business.
  • Preparing transactional documents and amending documents using track changes and preparing clean copy documents from previously track changed documents.

Preferred skills and experience

  • Experience of working in a legal environment along with relevant departmental experience is desirable.
  • Fast and accurate audio and copy typing skills, including digital dictation and integrated legal software systems.
  • Excellent English grammar/spelling; familiarity with legal terminology and numerical skills.
  • Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face.
  • Ability to organise and prioritise your workload to the required standard and within the required timescales.

If you are a self-motivated, professional individual looking to take the next step in your legal career, we want to hear from you. Do not miss out on this fantastic opportunity, Apply now!

Reference: 34370167

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