Our client has a vacancy within their Family team providing PA and secretarial support to a Partner and solicitor providing a comprehensive and quality service for clients.
•Deal with dictation and production of letters and documents, including dictated tasks.
•To ensure that files are kept tidy and up to date.
•Assist with distribution of post and make enquiries to locate post with no reference, sort post and ensure collection by mailroom by required times.
•Attend any training sessions arranged by the Department at the reasonable request of a Manager.
•Deal with photocopying and scanning of documents.
•Attend to file retrieval, putting files away and general filing and archiving procedures.
•Ensure prompt collection, sending and delivery of faxes.
•Perform messenger service, take telephone messages to competent standard, collect and deliver items within office and locally.
•Attend to file closures and inception of files.
•Ensure timely delivery of indents to accounts.
•Meet personally with clients when your supervisor is not available and on occasion attend conferences with clients.
•Fully conversant with accounts procedures billing and credit control.
Skills and qualifications
The ideal candidate will be both effective and confident when communicating with team members and clients whilst maintaining a polite, courteous and friendly manner. You will have high standards of personal organisation and time management skills. You must have a good attention for detail with dealing with e.g. file management and document production and have the ability to use your own initiative and manage the supervisors work when away from the office.
Ideally you will have a minimum of 6 months previous experience as a Legal Secretary, preferably in Family but this is not essential. You must have excellent keyboard skills, as you will be required to obtain typing speeds to a minimum of 60wpm with excellent accuracy and a good eye for detail. You must have an excellent knowledge of Microsoft Office including word, PowerPoint and excel.
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.