Working for a national law firm within a team providing an efficient legal accounts cashiering service.
To deal with the incoming accounts work to include the following tasks:
Cheques and Cash Received In
Receiving all incoming cheques and logging into a cheque log.
Requesting Fee Earner Postings to post to the correct ledgers. Banking the same day as received together with all cash received.
Reconciling the bank statements daily and dealing with any monies credited to or debited from the client and office accounts.
Sending monies and receiving monies via Internet Banking. To ensure payments are checked thoroughly before sending and all information received is in accordance with the Firm’s policies.
Checking completion statements to ensure they are correct. Where they are not, advising the fee earners accordingly so they can be sorted before any monies are paid out.
Paying out all cheques/electronic payments
Checking balances left on files are just for Land Registry fees and Stamp Duty and other payments in accordance with the completion statements.
Ensuring any leftover client balances are returned to the clients promptly.
Processing bills and assisting fee-earners/secretaries with the preparation of bills. Ensuring all disbursements are picked up where possible and all balances are correct. Ensuring any internal charges are listed under profit costs including mileage which needs to be changed to an expense before a bill is posted. Ensuring that write off authorities are provided where necessary.
Preparing cheques as requested by fee-earners. Checking Fee Earner Postings with computer balances and checking client monies are cleared funds before issuing cheques. Printing cheques and passing to the Partners for signature.
Preparing cheques in relation to nominal payments and passing to the relevant authority for signature.
Dealing with all transfers from client to office etc. Transferring costs and disbursements on a daily basis.
Moving any monies between client ledgers as requested. Checking that funds are cleared and required authority is present before transferring taking into consideration the SAR Banking Rule. Moving disbursements where requested.
Paying monies out of petty cash and completing necessary postings. Reconciling regularly the computer, cash tin and spreadsheet.
Credit Card Payments
Taking calls from clients who wish to pay their invoices by credit card or wish to pay monies on account by debit card. Checking the files to ensure Money Laundering compliance before putting the payment through the card machine.
Identifying and correcting problems with ledger balances to include ensuring there are no office credits - where there are these should be sorted as soon as possible but before 2 working days. Also ensuring that there is never a client account debit.
Giving support to fee-earners/secretaries on all financial matters and any queries as they arise.
Ensuring that a high level of security is maintained at all times.
Electronic filing of all paperwork on a daily basis and ensuring everything is kept in order so that any information can be found easily when required.
Sorting of all invoices as they arrive inclusive of Land Registry and Search invoices and any office related invoices.
Dealing with expenses.
Ensuring that fee-earners keep up to date with their housekeeping and post all write offs regularly.
To undertake any other reasonable duties, as requested.
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