Legal Assistant - Conveyancing

Posted 22 September by Ideal Personnel and Recruitment Solutions
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Our client has a temporary vacancy for a Conveyancing Assistant to provide competent and efficient support to the conveyancing department ensuring full CQS compliance at all times. This role is ongoing.

The role:

Opening and maintaining files throughout the transaction;

Managing files throughout the transaction in accordance with CQS procedures;

Obtaining Title deeds, Land Registry Title and Plans;

Preparing Contract documentation;

Obtaining searches and replies to property questionnaires;

Checking post and dealing with matters arising;

Using Case Management system, Land Registry Portal, SDLT, Outlook, Excel and other computer programmes as appropriate;

Ensuring clients are regularly kept up to date;

Liaising with clients, estate agents and solicitors face to face or by telephone;

Preparation of Completion Statements and Completing transactions;

Registration of Title and dispatch of deeds to lender and client;

Completion and submission of Stamping forms;

Scanning, photocopying, faxing and filing when required;

Locating files and Deeds as required;

Other areas of the fee earner’s role where specific assistance is required;


An understanding of Conveyancing procedures to include filling in legal forms;

Fully understand and manage a file’s CQS compliance and adhere to the strict policies and procedures;

Ability to work independently, as well as in conjunction with the rest of the department;

Demonstrates persistence and commitment to completing tasks and objectives;

Delivers output to the required standard;

Excellent telephone manner;

Multi-task in a busy environment;

Ability to prioritise;

Good working knowledge of Microsoft Outlook and Word

Outstanding organisational skills;

High level of accuracy and attention to detail;

Excellent communication, ability to converse with a diverse range of people at all levels;

Understand the importance of confidentiality;

Able to use initiative;

A commitment to maintain high client care standards;

Steadiness under pressure;

Reliable and dependable;


Flexible approach to work;


Positive attitude.

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

Reference: 41153473

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