Legal Administrator Apprentice (24 Month Fixed Term Contract)
Our Legal Administrator Apprentice role provides a fantastic opportunity for school leavers to gain excellent exposure across a number of practice groups. Our legal administration apprenticeship is a new and innovative alternative to higher education if you would like to earn while you learn.
This 24 month scheme is designed to help our successful candidates to develop the legal administration and business skills necessary for a career in the legal industry whilst completing a formal qualification. The role involves a rotation across six legal departments providing the unique opportunity to ensure that our apprentices gain the greatest exposure to learn from a range of specialists. The successful candidates will provide general day-to-day administration and co-ordination support for each department. We offer a bespoke programme which combines the CILEX Level 3 Business Administration and CILEX Level 3 Secretarial Diploma course.
It is highly desirable that applicants have a genuine interest in the legal sector and a desire to work in a legal support role. Please note these roles are not a direct route to becoming a qualified lawyer at Baker McKenzie.
The successful applicants will be helping Personal Assistants support fee earners in London and must possess a strong client service focus enabling them to interact well with both external and internal clients at all levels.
It is essential that the successful applicants can demonstrate a professional attitude with strong organisational and time management skills. We are looking for candidates with a very strong work ethic and a genuine interest in further career development in legal support.
Duties will include:
- Call handling
- Scanning (bills/expenses)
- Assisting with matter openings
- Client event co-ordination
- Basic marketing co-ordination
- Billing administration
- Meeting organisation
- Travel organisation
- Bundling and indexing legal documents
- Assisting with capacity trackers and working arrangements
- Assisting with the use of the 'Interaction' system
- Document/letter (short) production (in conjunction with our Document Production Unit)
Ad-hoc administrative duties as required
Key Skills and Experience Required
Entry Requirements: 280 UCAS Points (or equivalent) but we also welcome applications from candidates with the CILEX Level 2 Secretarial Diploma )
We are looking for someone who is willing with a flexible attitude and who displays:
Attention to detail: Quality and excellence are the foundations of our fluency; each of us is responsible for achieving uncompromisingly high standards in the service levels we provide and able to understand things from our internal clients' perspective
Strong Interpersonal Skills: Strong communicator, able to interact with team members and client contacts with confidence; able to listen effectively to truly understand needs and drivers of the business
Communication & Presentation Skills: Solid verbal communication; excellent written and report writing skills; must be able to communicate in English to advanced standard in both written and verbal work
Analysis and Insight: Good research skills; strong analytical thinking and ability; able to analyse key data and findings and then summarise for general presentation
Organisation and Planning: Manages own workload to ensure work is completed in time and a quality service is delivered even when under pressure; prioritises tasks based on their importance and urgency; communicates to internal clients any delays in work or areas of clarification before work is due for completion
Team work and Flexibility: Works harmoniously with different teams across the department and wider firm; proactively looks to support colleagues during times of heavy workload; shares information with colleagues relevant to their job; takes on new tasks as required and demonstrates flexibility and willingness to adapt to change
In addition to the above, strong IT skills in Microsoft Office including Word, PowerPoint and Excel would be an advantage
Diversity and Inclusion: Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm
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