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Junior Facilities Assistant

Posted 4 January by Double Negative Ended

Key purpose of the role:

To support the Facilities Assistant and Head of Facilities in the organisation, management and co-ordination of the services provided by the Facilities department.

Key Responsibilities:

  • Respond promptly to department enquiries and requests via email, telephone and in person
  • Update the Facilities task board
  • Provide administrative support to the rest of the Facilities team e.g. filing and record keeping
  • Assist with Health and Safety administration and processes
  • Act as a Fire Marshal in the event of fire alarm activation
  • Assist with the production of departmental policies
  • Assist with keeping departmental process guides up to date
  • Update company notice boards
  • Carry out building checks and record any issues
  • Assist with keeping the Facilities intranet page up to date
  • Manage and log company subscriptions
  • Maintain accurate supplier details & records
  • Reconcile departmental credit card statements
  • Co-ordinate and report on the Facilities spend
  • Manage the Company’s stationary needs
  • Be the primary contact for the photocopier / printer service providers
  • Liaise with the company meal provider (Seamless) for updates, service provision and problem solving
  • Assist Dneg staff with usage of the Seamless system
  • Collate Seamless receipts, process invoices
  • Issue usuage reports for Seamless
  • Assist in the provision of Company travel administration
  • Assist with travel insurance and on set information provision
  • Assist with event organisation for both internal and external Company events

Knowledge, Skills and Experience:

  • At least 1 year’s experience in an administration role
  • Excellent oral and written communication skills
  • Good working knowledge of Microsoft Word, Excel & Email packages
  • Excellent attention to detail
  • Ability to multi-task
  • Ability to work well with others and be flexible as part of a team

Required skills

  • Administrative
  • Administrative Support
  • Microsoft Excel

Reference: 34143009

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