Invoice & Admin Officer
We are looking for an experienced Invoice Officer to join a small Finance/Admin team. You will take on responsibility for the management and administration of the invoicing function across the whole company. In preparation for the introduction of a new CRM system into the organisation in 2021, you will be involved in the review and standardisation of relevant internal business processes.
Reporting to Head of Finance
Efficient, accurate and timely processing of invoices to support the Finance Department, in compliance with the established policies, procedures and controls.
Ensure sales paperwork is completed accurately including orders, system supply agreements, licence agreements, etc
Be able to create/check opportunities in CRM system
Be able to create/check sales orders in Sage 200, ensuring sales/costs prices are correct, salesperson/division correctly allocated (commissions based on this information).
Monitor delivery dates and ensure hardware/software purchased as and when necessary by the relevant member of the team
Invoice all orders as soon as possible after delivery date (within the month delivered).
Raise deposit invoices as required and monitor when paid to action project
Check jobsheets are completed for chargeable activities and invoice as applicable. CRM systems to be updated with invoicing details and project planner checked. All activities to be invoiced in the month undertaken
Chase consultants for timesheets
Liaison with customers regarding queries to ensure quick turnaround of issues
Liaison with technical regarding invoicing of hosting contracts
Work to strict monthly deadlines
Monitor back order report
Advise Contracts Administrator of any new contracts, additions, warranties, etc.
Your skills and experience:
5+ years of experience in an invoicing role
AAT qualification ideally
Strong attention to detail - ability to notice errors and accurate data entry skills
Experience in a subscriptions based business model previously would be an advantage
Exceptional organisational skills – ability to adhere to strict deadlines
Strong communication skills both internally with staff at all levels throughout the business and externally with both customers and suppliers
Not afraid to question the accuracy of internal paperwork received
Results-orientated and always looking at ways to improve
Proactive and positive with a can-do attitude
Ability to think independently and work within a team
Good Excel skills
Can pick up new systems easily and flexible to changes
Flexibility to work additional hours as required at month/year end.
On offer is an excellent package including a basic salary of c£32,000 plus extensive benefits
To apply for this role please send your CV to Carl Booth via this job portal.
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