International Mobility Co-ordinator

About Us

We are DS Smith, together with International Paper, we are a global leader in sustainable packaging solutions and other fibre-based products. We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. We employ more than 60,000 colleagues in North America and Europe, Middle East and Africa (EMEA), who are experts in innovation, manufacturing, design, sales, sustainability, supply chain, and much more. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Become part of a world-leading organisation and do your best work with us!

About the Role

We are looking for an International Mobility Co-ordinator to join DS Smith's International Workforce Team (IWT). The role will involve co-ordinating mobility operations and liaising with key functions to enable critical cross-border moves within the EMEA organisation.

Reporting to the Head of International Mobility, EMEA, you will also work closely with IWT Managers on projects and activities to provide a seamless mobility service, in order for the business to achieve its objectives.

Key Responsibilities:

• Building strong and trusting relationships within the mobility team, broader HR and Finance function, external vendors. and with the mobile employee population.
• Understanding the legacy of the business and helping to identify and implementing process improvements to the mobility capability.
• Setting up Purchase Orders, checking invoicing & recharging
• Co-ordinating Tax Payments
• Tax Equalisation (TEQ) Administration – ensuring appropriate cases are tracked and managed in a timely manner, and refunds are recovered from tax authorities and employees.
• File Management & Tracking – ensure we build our internal data capability of tracking different types of mobile employees
• Initiate services with third-party vendors, prepare assignment letters and draft payroll instructions
• Ensuring accuracy in processing information and reporting.

About You

• A keen interest in global mobility and international workforce management.
• Keen to learn and develop as the role has scope to expand with experience.
• Team player with ability to develop relationships in the organisation and externally.
• Responsive to the needs of the team and the organisation, and able to be flexible in their approach.
• 2 years + in a Mobility, HR, tax, payroll, finance, relocation or complex administration role.
• Preferably educated to graduate level with a HR, Management or Finance related degree.
• Well organised with a good attention to detail.
• Able to work to deadlines and manage multiple priorities.
• Able to take direction, but also to work independently and take ownership of responsibilities. within the remit of the role.

Location: Paddington, London

To fulfil our purpose of redefining packaging for a changing world, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.

Our people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.

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