Project Proposal Coordinator

Salary: £27,000 - £35,000
Hours: Monday to Friday, 7:30am - 4:30pm
Benefits: Company Bonus Scheme | Team-Focused Culture | Professional Growth Opportunities

Are you detail-oriented, organised, and ready to play a key role in a fast-paced operational team? We are seeking a proactive Project Proposal Coordinator to join a dynamic environment where precision, collaboration, and customer focus are at the heart of everything.

In this vital position, you’ll take ownership of interpreting technical schedules, preparing accurate quotations, and liaising with internal departments and suppliers to ensure a seamless and timely client experience. This is more than a desk job, it’s an opportunity to make an impact every day by contributing to the success of complex projects from enquiry to execution.

Key Responsibilities:

• Manage the proposal process from first enquiry to final submission
• Review RFPs, door schedules, and architectural drawings (full training provided)
• Use pricing tools to prepare accurate estimates and cost breakdowns
• Gather and integrate supplier quotes quickly and accurately
• Draft, format, and proofread professional proposal documents
• Ensure all submissions meet project and client requirements
• Maintain a well-organised library of templates, proposals, and materials
• Keep CRM records accurate and up to date
• Respond promptly to queries and coordinate with internal teams
• Collaborate with sales, suppliers, and other departments to deliver timely, aligned proposals
• Identify value-engineering opportunities to support our profit targets
• Stay on top of deadlines and contribute to continuous process improvements

What We’re Looking For:

• A customer-first attitude with strong team collaboration skills.
• Excellent verbal and written communication abilities.
• A calm, organised approach under pressure
• Proficiency in MS Outlook and CRM systems.
• Strong practical and IT skills - detail matters here.

You’re someone who enjoys making sense of layered information and turning it into clear, thoughtful proposals. You like finding creative solutions, communicating clearly, and helping create a positive experience for clients. If that sounds like you, this role is a great opportunity to grow your skills and be part of a supportive, forward-thinking team.

Ready to take the next step?