Intercompany Accounts Assistant

Posted 7 December by FinancePlus
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Key responsibilities:

  • Liaising with relevant internal teams to ensure processing is complete and up to date in time for corporate deadlines
  • Communicating with counterparts to ensure the agency invoices are in their books and to ensure receipt of copy invoices from the agency are on the system at Financeplus
  • Loading of intercompany detail onto corporate systems according to corporate deadlines
  • Communicating with counter-parties to request backup or provide supporting documentation to ensure all queries are resolved and balances agreed in a timely manner to meet corporate deadlines
  • Ensuring balances are revalued using corporate exchange rates in an accurate and timely manner
  • Reporting of final agreed balances according to corporate deadlines
  • Esculation of outstanding issues in a timely manner to ensure appropiate management understanding.
  • Reporting of monthly mismatches to WPPP on a monthly basis.
  • Ad hoc projects as required.
  • Provide holiday and sick cover as necessary.
  • Identify issues and propose improvements to processess as they arise.

Intercompany Account Management

  • Reconcile and manage the intercompany accounts for designated clients/agencies:
  • Reconcile the agency and partners accounts receivable and payables accounts on a weekly/monthly basis.
  • Communicate with counterparties to obtain accounts receivable statements and invoices on a timely basis to ensure all incoming invoices are process by accounts payable with the current reporting month.
  • Investigate and resolve queries to ensure timely processing of incoming Accounts Payable invoices and obtain processing approval as required.

Inter Company System (ICS) management

  • Load all Receivables and authorised payables balances into ICS as per the Financeplus and WPP corporate timetable.
  • Investigate and resolve any resulting mismatches with partners to obtain any invoices or credits for processing to facilitate intercompany balance agreements between parties on a monthly basis.
  • Maconomy payables and receivables must be reconciled before being loaded into ICS.
  • Obtain Business approval for all accrual items {MIB & MIBA} transactions prior to loading into ICS.
  • Liaise with the Management Accountant on a daily/weekly/monthly basis to ensure all approved are reported accurately.

Intercompany Reconciliation & Reporting

  • Reconcile Maconomy Group Balances (Accounts Receivable & Payables sub-ledger balances) with the Trial Balance, reconcile all Intercompany accrual balances to the Trial Balance, and reconcile both of these with the Cartesis upload balances before submitting to the Management Accountant.
  • Provide intercompany balance reporting information as per agreed WPP Group and Intercompany timetable.

Payment of Intercompany Balances

  • Obtain payment approval for accounts payable balances and issue payment on a timely basis by the Intercompany deadline of the 20th of each month as per agreed WPP Group and Intercompany timetable.
  • Manage and rejected payables invoices by referring to the counterparty to obtain a transaction credit or supporting backup information as required

Role Requirements:

Intercompany Account Management

  • Reconcile and manage the intercompany accounts for designated clients/agencies:
  • Reconcile the agency and partners accounts receivable and payables accounts on a weekly/monthly basis.
  • Communicate with counterparties to obtain accounts receivable statements and invoices on a timely basis to ensure all incoming invoices are process by accounts payable with the current reporting month.
  • Investigate and resolve queries to ensure timely processing of incoming Accounts Payable invoices and obtain processing approval as required.

Inter Company System (ICS) management

  • Load all Receivables and authorised payables balances into ICS as per the Financeplus and WPP corporate timetable.
  • Investigate and resolve any resulting mismatches with partners to obtain any invoices or credits for processing to facilitate intercompany balance agreements between parties on a monthly basis.
  • Maconomy payables and receivables must be reconciled before being loaded into ICS.
  • Obtain Business approval for all accrual items {MIB & MIBA} transactions prior to loading into ICS.
  • Liaise with the Management Accountant on a daily/weekly/monthly basis to ensure all approved are reported accurately.

Intercompany Reconciliation & Reporting

  • Reconcile Maconomy Group Balances (Accounts Receivable & Payables sub-ledger balances) with the Trial Balance, reconcile all Intercompany accrual balances to the Trial Balance, and reconcile both of these with the Cartesis upload balances before submitting to the Management Accountant.
  • Provide intercompany balance reporting information as per agreed WPP Group and Intercompany timetable.

Payment of Intercompany Balances

  • Obtain payment approval for accounts payable balances and issue payment on a timely basis by the Intercompany deadline of the 20th of each month as per agreed WPP Group and Intercompany timetable.
  • Manage and rejected payables invoices by referring to the counterparty to obtain a transaction credit or supporting backup information as required.

Other

  • To be flexible, adaptable and contribute fully within abilities to the organisation’s goals.

Qualification & Education:

  • Studying towards ACCA/CIMA qualifications

Knowledge & Skills:

  • Minimum 1 years’ experience in a relevant role.
  • Reconciliation skills essential involving multi-currency transactions.
  • Sound ability with Excel, Word and Outlook.
  • High level of accuracy and attention to detail essential.
  • Experience of Maconomy preferable.
  • Have the confidence to build and maintain strong internal and external working relationships.
  • Excellent written and oral communication skills.Well organised with the ability to
  • Required skills

    • Accounts Payable
    • Accounts Receivable
    • Finance
    • Reporting
    • Intercompany Accounts

    Application questions

    Can you perform a V look Up on Excel?
    Have you stated your desired salary on your cover email?
    Have you checked your commute to Ealing?

    Reference: 33676481

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