Installations Coordinator

Posted 24 July by REED
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Senior Installations Coordinator
£28,000-£35,000 + Excellent Benefits
Surbiton

Fantastic and dynamic organisation involved with exhibitions and events production for high street names including the British Library, Warner Brother, Burberry, Aston Martin, Ralph Lauren to name just a few

Job Summary

This role is extremely varies and requires a strong administrator who can multitask and coordinate multiple client installations enabling the smooth efficient running of the installation jobs and planning managing major installations project whilst ensuring that the installations teams are able to deliver works on time and in budget and to the impeccably high standards.

The main functions will work under the following headers and involve a myriad of responsibilities;

Store Liaison

• Book in installation visits to stores using either stores own on-line portal or by e-mail.

• Up-dating security passes and insurance questionnaires as necessary.

• Updating and amending standard RAM’s reports and submitting to stores prior to installation visits.

• Maintaining communication with stores to prepare for visits as necessary.

Job Scheduling and approval

• Managing the scheduling of job staff and the selection of the best person for each job

• Book in sub-contract installations teams as selected by Installations Administration Manager

• Gather sub-contractor schedules and quotations, document costs on standard Excel schedules.

• Send schedules of costs to Project Coordinators and obtain approval for costs.

• Submitting cost to procurement to raise a Purchase Order and confirming with Sub-contractors.

• Assist in maintaining installations calendar when necessary.

• Liaising with installation teams prior to, and during site visits in order to assist in the smooth running of projects.

Job Administration

• Generally liaise with Project Coordinators and installation teams as necessary in order to facilitate the smooth running of projects.

• Liaising with directly with other department heads and potentially reporting to the board directors.

• Updating the Installation feedback App schedule with new installation visits and handling and checking feedback reports when requested.

• Bringing in new processes and procedures

Team Work

• Positive and constructive collaboration is key to everything the business does. Maintaining regular, clear and positive communication with all teams and Project Managers is essential to ensuring jobs and projects are completed correctly.

• Taking part in major work kick off meetings at the office when required.

• Providing leave cover for other members of staff when fully trained and with appropriate supervision.

Candidate should have:

-Preferably some supervisory experience

-Good organisation and communications skills

-Be able to multitask

-Good time management

-Eye for detail be able to facilitate the smooth running of the projects

-Be a team player

-Ability to work under pressure

-Confident individual

Reference: 38523075

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