IFA Sales Support Administrator

Financial Services Administrator

We are recruiting for this highly regarded independent financial planning organisation who are looking for an administrator to join the team.

Key Attributes:

• An excellent telephone manner and customer service skills.
• The ability to work in a structured and planned manner especially when under pressure to meet deadlines.
• Good keyboard skills required and PC literate with a sound understanding of Microsoft Word and basic familiarity with Microsoft Excel.
• Being able to work in a team and also unsupervised to high standards.

Tasks and responsibilities

• Carrying out admin tasks in support of the sales process and client review process.
• Communicating effectively with clients by letter, e-mail and telephone regarding their business
• Shows initiative and judgement when administering work.
• Is organised and prioritises work well.
• A good understanding of the sales process and client review process.
• Ability to use back office systems such as Intelliflo and to maintain the client records on them.
• Understanding how investment platforms work and how to read fund valuations in client portfolios.
• Maintaining client files and record keeping to a good quality.
• Understanding the compliance issues, guidance, manual, logs and processes.
• Processing of new business applications, including checks to confirm the documentation is correct.
• Understanding the regulator requirements relating to independent financial advisers.
• Creating and processing fund switch reports.
• Investment Reviews kept up to date and completed accurately.
• Ideally, some experience of supporting paraplanners to prepare simple suitability reports.
• Preparing documents to send to paraplanners such as factfind, risk assessments (including capacity for loss, knowledge and experience discussions etc, existing scheme information, illustrations and soft facts that cover the client’s objectives, what is being recommended and why it is suitable.

Qualifications: A minimum 2 year's experience dealing directly with clients in the financial services sector. A full understanding is required of the different products relating to pensions, investments, life assurance and mortgages.