HR, Payroll, General Business Administration Assistant

Posted 26 February by Centre People

HR / Payroll / General Business Administration Assistant

A leading international airline is seeking an HR/Payroll/ General Business Administrator for a newly created role.

TYPE: Permanent, full time

SALARY: £20-30K (according to experience level)


  • Preparing monthly payroll data for ground and cabin crew staff, collating monthly attendance sheet data, dealing with payroll queries, sending data to international head office and checking and recording the payroll return
  • Assisting with the administration of performance evaluation, salary and bonus review processes
  • Administration of company benefits and joiner to leaver administration. Administration of Season Ticket requests and health insurance claims
  • Preparation of internal and external advertisements for recruitment, managing the recruitment database, scheduling interviews, assisting with assessments days, preparing induction packs, carrying out inductions and reviews for all non-supervisory staff and preparing offers and contracts and obtaining references
  • Monitoring sickness absence levels and advising managers if review meetings are necessary, informing staff of entitlements to Company Sick Pay, advising of payroll deductions and assisting Assistant Manager with cases of long-term absences
  • Managing annual leave record sheets, calculating holiday entitlement and advising staff on holiday carry over rules
  • Monitoring and providing administrative duties in relation to the company’s maternity procedures
  • Keeping up to date with changes in employment law which affect employees’ rights to time off work such as maternity legislation, parental leave
  • Calculations for payroll as required as a result of bonus payments or pay reviews and updating the salary spreadsheet data as required
  • Assisting with drafting new or amending existing policies on employment law and advising staff on the application processes
  • Arranging monthly pension contributions payments and keeping accurate records for auto-enrolment compliance
  • Preparing End of Year data for HMRC including but not limited to P11Ds and PSAs. Preparing data for annual renewal of private health care contract and calculation of payroll deductions
  • Preparing and managing letters to staff relating to changes to terms and conditions, resignation, employment references etc. and ensuring their return where required
  • Conducting exit interviews with non-supervisory staff
  • Submission of Operation and Codeshare Permits to authorities within TC2. Completion of all questionnaires from the Office of National Statistics
  • Supporting Grievance and Disciplinary processes and any other HR projects and duties as required
  • Responding to daily queries from ground and cabin crew staff both face-to-face and via designated email accounts
  • Periodically and as required, the job holder will need to respond to queries from various departments at HQ such as Human Resources and Marketing & Sales
  • Assist with preparation and arrangements for local training courses as required
  • First point of contact for duty travel requests and ad hoc accommodation needs. Also responsible for the updating of the staff travel portal
  • Coordination and support for General Manager
  • Administration of dry cleaning vouchers, child care vouchers, Perfect Attendance and Anniversary awards, etc. in a timely manner. Periodic ordering of business cards as required
  • Reception, post, courier and co-mail duties


  • Previous experience in an HR/Payroll environment is essential
  • Possesses good organisational skills and ability to keep to deadlines without reminder and maintain accuracy whilst under pressure
  • Good team player and flexible to support the needs of whole Administration team
  • Good communicator, both written and oral, in English.
  • Japanese language skills desirable but not essential
  • Sound ability working with MS Office, in particular Word, Excel and PowerPoint

Reference: 34560292

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