HR Office Administrator

Posted 30 March by The Maine Group
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Position Overview:

This position is based in the London office. This is a maternity leave contract. The ideal candidate is self-motivated, energetic and has a multi-faceted skill set. This person will have responsibilities that include, but are not limited to; office management, finance administration, HR duties and social events for the London office.

Responsibilities and Duties:


  • • Processing invoices
  • • Bank transfers
  • • Preparation of month end reports
  • • Reconciliation of bank account on Quickbooks
  • • VAT returns submissions to HMRC
  • • Preparing and managing the budget
  • • Complete year-end and audit process
  • • Manage the payroll process for London & Isle of Man
  • • Pension administration for both London & Isle of Man
  • • Prepare and file P11D expense and benefits with HRMC
  • • Ad hoc analysis of financial data where required • Ad hoc projects/responsibilities as necessary


  • Coordination of the recruitment process
  • Onboarding new hires and orientation process
  • Scheduling of Company training initiatives
  • All benefits administration
  • Coordination of all annual events
  • Organization of additional social events
  • Execution of wellness program initiatives
  • Maintain employee files
  • Keep inventory of and order office supplies
  • Responsible for office facilities and troubleshooting general office maintenance issues
  • Oversee general organization and tidiness in the London Office
  • Ensuring the office is Covid safe
  • Manage travel arrangements for employees in London
  • Oversight of outsourced IT vendor, and ability to be the hands on the ground when necessary


  • Degree Level educated
  • Must have excellent communication skills; fluency in English, both spoken and written
  • Previous reception/administration experience preferred
  • Ability to work well in a small office environment, and willingness to take on a range of responsibilities
  • Knowledge of ADP & Quickbooks is advantageous
  • Must be organized and have a high level of attention to detail
  • Able to work independently, and adapt to changing circumstances
  • Very strong project management skills are essential
  • Working knowledge of Microsoft Office
  • Experience in general Finance Administration; including payroll
  • Applicants must have the right to work in the UK

Reference: 42368458

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