HR Coordinator/Administrator

Posted 5 February by Mulberry Recruitment Featured

HR Coordinator/Administrator

Location : Farnham

Salary £25-28,000

My client who are based in Farnham are looking for a HR Coordinator/Administrator to join their team. We are looking for candidates who have got experience working in a HR/Human Resources environment and have a positive outlook. In this role you will be responsible for providing a proactive HR service. With a strong focus on recruitment, the role will provide support and advice to Line Managers and employees on all aspects of HR.

A very hands-on role, the HR Coordinator will support the HR Manager and will be responsible for all administration.

Principal Responsibilities

Liaise with Line Managers to discuss vacancies, create/amend job descriptions and obtain appropriate authorisation for new roles

Ensure vacancies are appropriately advertised, liaising with Marketing regarding social media campaigns to promote direct applications

Proactively source appropriate CVs and manage applications

Manage day-to-day relationships with suppliers regarding on-going recruitment, ensuring that relevant agencies are up to date at all times with requirements and job specifications

Schedule and (where necessary) attend interviews

Ensure all recruitment spend is within budget and approved, escalating to HR Manager where overspend is anticipated

Set up new employees (issue contracts, request references, add to payroll, etc.) and ensure all required documents are received and saved accordingly (e.g. right to work documents, etc.)

Liaise with new starters prior to joining to ensure sufficient and comprehensive pre-boarding experience

Provide initial support and advice to line managers on ER matters (e.g. possible disciplinary, flexible working requests, maternity leave, etc.), escalating to HR Manager where appropriate

Prepare monthly payroll for all Group companies, ready for HR Manager to approve

Maintain HR inbox and act as first point of contact for all incoming queries

Ensure personnel records are accurately and fully maintained and HR database is kept up to date

Keep all HR records and documents up to date (e.g. structure chart, etc.)

Skills, Knowledge & Experience

Background in recruitment (whether agency, internal recruitment, or within HR)

Experience in a small HR department in a generalist role

Proven experience of working in a fast-paced and hands-on environment

Good knowledge of recruitment and employment law

Demonstrable experience of advising and guiding employees and Line Managers

Ability to work unsupervised

Pro-active and intuitive nature with proven ability to take initiative

Able to demonstrate high levels of commercial acumen and the ability to fit HR practice to business needs

Highly organised with excellent attention to detail and strong level of accuracy

Strong interpersonal skills with ability to confidently communicate at all levels

Ability to work under pressure whilst maintaining confidentiality and discretion

Positive and flexible approach to work, with ability to adapt to changing priorities

Excellent verbal and written communication skills

Strong IT skills, including Word, Excel and Outlook

Hours of Work

Hours: 8.30am - 5.30pm with 1 hour for lunch (Mon-Thurs) and 8.30am - 5.00pm with 30 minutes for lunch (Fri)

Reference: 34255610

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