HR Assistant

Posted 4 April by Morgan Spencer Easy Apply
HR Assistant
CITY
12 month FTC 
£30,000
Hours 8am – 6pm

THE CLIENT:

My client who are a FTSE 250 Global Brokerage are looking to recruitment a HR Assistant in to the ever growing team.  

DUTIES:

- Draft new hire contracts, consultancy agreements and variation letters as required seeking approval for these via the HR system (Workday) and offline. This may involve liaison with in-house employment lawyers and Finance teams regarding complex contracts of employment and bonus schedules. Track progress of paperwork ie obtain signatures, issue to candidate/employee and track responses
- Manage the on-boarding of new starters; initiate background checks escalating areas of concern on receipt of the referencing report to managers, Compliance and HR Business Partners. Liaise with Compliance regarding FCA registration
- Add new starter details and documentation onto the HR systems (Workday & Oracle), create employee files (hard copy and online), forward the new starter paperwork to Payroll, and circulate new hire information to other teams for action as relevant (Facilities, IT, Procurement etc.)
- Assist with global mobility and cross border moves – arranging relocation from home to host country with consideration of immigration and tax issues, preparing secondment and international transfer letters. Ensuring employees have necessary work permit and visas as appropriate, liaising with external lawyers in the application process
- Manage the induction process; meet all new starters on their first day ensuring that all induction paperwork is completed and returned – and then actioned as appropriate
- Enrol new starters on the Private Medical Insurance Scheme along with any additions/changes
- Manage the probation period process including notifying the immediate line manager of probation end dates, seeking feedback and generating paperwork as required; escalating issues to the HR Business Partner as appropriate
- Draft and process documentation relating to other contractual changes e.g. job title changes, transfers, salary increases
- Maintain manual and online records/employee files (using the HR systems) of all employees
- Assisting with absence management process including ensuring medical certificates are provided and on file; act as a first point of contact for queries escalating as appropriate
- Completion of Occupational Health referral forms and arranging/confirming appointments for employees as requested
- Manage and track maternity and flexible working processes with the oversight of the relevant HR Business Partner; including meeting employees and maintaining paperwork/files

THE PERSON:

- Strong organisational skills with excellent attention to detail
- Process management and process improvement oriented
- Flexibility and adaptability
- Ability to work well within a team as well as independently
- Service oriented with excellent interpersonal and (written and verbal) communication skills
- Numerate, analytical ability and problem-solving skills
- Ability to leverage technology and new technology and processes quickly 

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. 

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 

Morgan Spencer Limited, registered in England & Wales No: 4254114

Reference: 34824991

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