The Diocese of Leeds wishes to appoint a HR Assistant to work with the HR Manager to provide a model of best practice and professionalism in meeting the HR needs of the Diocese.
The successful candidate will undertake the recruitment process to ensure that we attract the very best people and guide managers through the process. The HR Assistant will contribute towards the HR Strategy and s/he must have excellent communication skills and the ability to use their own initiative, working in a proactive manner. The candidate should be able to resolve queries and have a basic understanding of employment law.Main Responsibilities
MAIN DUTIES AND RESPONSIBILITIES
- To support a model of best practice and professionalism in meeting the HR needs of the Diocese.
- To support with the provision of appropriate HR policies and procedures for clergy and employees in accordance with statutory requirements and best practice.
- To respond to parishes on a range of employment matters including recruitment procedures, discipline and grievance, capability and redundancy processes.
- Undertake the role of Health & Safety Officer.
- Undertake the recruitment process including the publishing of adverts, the initial evaluation of application forms, ensuring shortlisting is undertaken, co-ordinating interview arrangements and requesting references.
- Support the recruitment process by guiding managers during interviews for junior team members as and when required.
- Produce offer letters, contracts, change of terms and conditions letters and Statements of Particulars for clergy.
- Ensure compliance with UK Visas and Immigration law during recruitment and subsequent monitoring.
- Actively promote Equality and Diversity in all aspects of the role.
- Ensure Disclosure & Barring Service checks are carried out for DBF employees where appropriate.
Pay and Pensions
- Complete new starter, salary change and leavers forms and ensure that they are authorised and sent to payroll in a timely fashion.
- To resolve queries and/or issues raised seeing them through to resolution (escalating where necessary), keeping the HR Manager informed where appropriate.
- Have a basic understanding of the Ecclesiastical Offices (Terms of Service) Measure 2009 and keep up-to-date with any changes in legislation. Support the HR Manager to implement changes in relation to the Measure.
- Keep up-to-date with employment legislation and best practice across the area of HR and support the HR Manager to implement changes where necessary.
- Maintain and update the HR database and HR case records.
- Ensure accurate personnel records are kept in accordance with Data Protection legislation.
- Accurately calculate pay, holidays and all other contractual entitlements.
- Manage the content of the HR page on the Diocesan website, amending and updating it where appropriate.
- Support the HR Manager in providing good quality training sessions and documentation for employees, office holders and parishes.
- Undertake regular HR audit checks to ensure the integrity of data is maintained in line with GDPR.
- Provide general HR administration support.
Skills, Knowledge and Aptitudes
The HR Assistant should be able to provide evidence of the following:
- An awareness and basic understanding of employment legislation.
- An ability to provide accurate and timely guidance explaining established policies and procedures as required.
- An ability to solve a range of problems by responding to varying circumstances.
- An ability to plan their workload throughout the month.
- A willingness to contribute to team efficiency through sharing information and constructively supporting others.
- An ability to recognise when issues need to be passed on to a senior colleague.
- An ability to demonstrate adaptability and flexibility in juggling a range of tasks.
- An ability to use initiative and work in a proactive manner.
- Excellent communication skills - both written and verbal.
Qualifications, Training and Experience
The HR Assistant should:
- Be educated to A Level standard or equivalent.
- Have completed or be working towards the Level 3 CIPD.
- Have a minimum of one year's HR experience.
- Be fully computer literate and able to use a HR and recruitment system
The HR Assistant should:
- Be a person of integrity.
- Have an understanding of confidentiality issues and the use of discretion.
- Have an openness to learning and change.
- Have good interpersonal skills.
- Have a high level of accuracy.
- Be self-motivated but have the ability to work as part of a team.
- Be sensitive to the different cultures, traditions and activities within the parishes of the Diocese.
Disposition and Attitude
The HR Assistant should have:
- Empathy with the faith and mission of the Church of England.
The HR Assistant should:
- Have the ability to travel throughout the Diocese.