HR and Office Manager

Posted 13 March by The Mix Ending soon

The Mix is a free, confidential support service for under 25s - making a massive difference to over two million young people in the UK each year. Whatever issue a young person is facing, The Mix is always there for them - online, over the phone or via social media. It connects young people to experts and their peers to talk about everything from money to mental health, from homelessness to jobs, from break-ups to drugs.

Overall Purpose of the job:

• To be the HR lead and ensure the smooth running of the Charity. The role will cover the full employee life cycle. Key areas of responsibility:


• To manage the HR function of The Mix in conjunction with the Senior Managers and our HR advisers.

• Responsible for the implementation of HR procedures and policies and for keeping up to date with legislation and good practice

• Supporting recruitment of staff, including advertising, obtaining references, issuing contracts of employment and administering DBS checks

• Induction of new staff

• Manage all HR documents

• Administering the HR intranet (PeopleHR)

Executive Support

• Executive Support and diary management for the Chief Executive

• Support SMT with organising meetings and taking minutes

• Liaising with the Board of Trustees

Office Management - in conjunction with the Operations Manager

• To be responsible for the day to day business administration of the organisation.

• To maintain a good office environment

• To act as fire officer and health and safety officer

• Facilities management and systems

• To share telephone & reception cover during office hours

• Line management of an office intern/volunteers or apprentice

• Ad hoc projects, working as a team member in the operational aspects of the Charity’s work and such other tasks as appropriate

Person Specification:

• Experience in an HR role

• Good understanding of HR procedures

• Excellent administration and organisation skills

• Excellent written and oral communication skills and the ability to communicate effectively with a wide range of people at all levels

• Analytical, critical thinking and problem solving skills

• Strong communication skills, both written and oral

• Experience of a busy office environment with competing demands

• High level of IT literacy

Required skills

  • HR
  • Office Management
  • Executive Support

Application questions

Do you have relevant HR experience?
Do you have previous office management experience?
Are you available on short notice?

Reference: 34672161

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