JOB TITLE: HR Shared Service Adminstrator, Peterborough
To provide an efficient and pro active administrative and general support to the HR Team.
This is a full time position, Monday to Friday inclusive from 09.00am to 5.30pm with one hour for lunch.
Process & Procedure
Administration of the new joiner process.
Tracking and recording new joiner paperwork incl. right to work in the UK documents
Administration of new joiners probation periods
Administration of the employee referencing process for new joiners.
Issue standard employment references for ex employees on request.
Issue financial references for employees as requested
Administration of psychometric testing
Assist with the annual loyalty leave process.
Upload vacancies onto the intranet and external website
Administration of employee's contractual changes
Administration of the employee leaver process
Assist with adhoc HR Projects throughout the year e.g. holiday carry over / purchase leave.
Ensure that you are familiar with and adhere to Company and team processes and procedures
Ensure the data on HR.Net is added and maintained accurately.
Ensure that employee files and records are maintained accurately.
Responding to employee’s / managers email and phone queries as appropriate
Provide assistance to the HR Assistants and other HR team members where possible.
Keep up to date with legislative changes and ensure compliance and best practice is adhered to.
In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time.
PERSON SPECIFICATION (including personal characteristics, abilities & special aptitudes, disposition)
Ability to establish and maintain trust and effective working relationships across all levels of the organisation.
Experience of working with an HR database.
Ability to multi-task and use own initiative.
Good administration skills.
Good planning and organisational skills.
Attention to detail.
Good interpersonal/verbal and written communication skills.
Sensitivity, discretion and diplomacy.
Energetic and self motivated.
Pro-active/takes ownership of responsibilities.
Ability to work well under tight deadlines.
QUALIFICATIONS & TECHNICAL ABILITIES (state whether essential or advantageous)
Good working knowledge of Microsoft Office applications including Word, Excel and Outlook. PowerPoint skills would be an advantage