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HR Administrator MUST HAVE ENHANCED DBS

Posted 22 February by Morgan Spencer Easy Apply Ended
HR ADMINISTARTOR - MUST HAVE ENHANCED DBS!!!
AVAILABLE IMMEDIATELY!!
35 hours per week

Job Purpose:
·  Assist the HR Team in providing an efficient and effective HR administrative support, including recruitment & selection, pre- employment checks, issuing contracts of employment, managing sickness absence and ensure that job descriptions and person specifications are kept up to date.
·  Assist the HR Team in the provision of accurate and timely data in support of the Academy’s HR management to ensure that the team provide an efficient and effective service to all customers.
Key Accountabilities:
Recruitment and Retention - 
·  Assist the Academy to ensure that all recruitment paperwork is completed in accordance with the current legislation, guidance and safer recruitment
·  Assist in the recruitment and selection processes, including preparation of job advertisements, drafting job descriptions and person specifications and the organisation of the interview and selection processes.
·  In collaboration with the HR Advisor, contribute to ensuring that the Single Central Record (SCR) is up to date and maintained and that all pre-employment checks i.e. (references, medical, copies of qualifications and DBS check) have been completed before an employee commences employment
·  Prepare offer letters, contracts of employment and other contractual documentation and ensure that a signed copy is kept on file.
Advice and Guidance - 
·  Provide advice to service users on general HR queries relating to terms and conditions of employment e.g. annual leave; notice periods; pay rates
·  Respond to routine queries and requests from line managers/employees on employment and recruitment matters
·  Work effectively as a member of the HR team, supporting colleagues with their work and handling day to day queries arising from service users .
Advice and Guidance - 
·  Provide advice to service users on general HR queries relating to terms and conditions of employment e.g. annual leave; notice periods; pay rates
·  Respond to routine queries and requests from line managers/employees on employment and recruitment matters
·  Work effectively as a member of the HR team, supporting colleagues with their work and handling day to day queries arising from service users.
Information Management - 
.  Maintain and update the DBS central record system, ensuring that effective records are kept on criminal records checks, personnel files and other HR documentation.
·  Assist in the recording of sickness absence and associated administrative and HR processes
·  Provide regular information to assist in the management of HR processes i.e. pay progression due, expiry of fixed term contracts, sickness absence certificates/fit note expiry and update all holiday records for staff on a relevant tracker
·   Develop, maintain and update the academy’s structure charts, job description and person specification data base for both teaching and non-teaching staff.
·   Maintain and contribute to the development of procedures for the systematic production, retention, retrieval, transfer and disposal of records and/or information.
Payroll -
·   Assist with the administration of payroll arrangements in order to ensure that all staff receive, up to date payments in compliance with the academy’s pay polices.
·   Develop and maintain effective liaison with Payroll to ensure they have up to date information within specified deadlines.
General Administration -
·   Undertake, administer and complete all routine documentation relating to the employment matters of members of staff.
·   Organise and minute take at meetings for the Academy, including JCCs; meetings with trade unions; disciplinary and grievance hearings.
·   Provide administrative support to the HR Team, including word processing, distribution of information, arranging appointments, meetings and booking venues as required.
·   Communicating visitor information to relevant internal colleagues.
·   Process all incoming and outgoing post/parcels.
Attend and take minutes and other meetings as required.

MORGAN SPENCER DISCLAIMER :-
Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!
EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Reference: 34532702

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