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HR Administrator - 12 Month Contract

Posted 6 March by Interaction Recruitment Easy Apply Ended

My client is looking for a HR Administrator for a 12 month contract to start with.

This is a busy and productive role where you will be providing administration support to the HR division.

Purpose of the role:

o To assist the HR Team in providing an excellent HR service in a competitive and demanding environment.

o To manage all staff-related data in order to provide an accurate and up to date base for operational and strategic decisions, ensuring all legal requirements are met.

o To provide timely business correspondence to the highest level in accuracy, grammar and spelling.

4. Main tasks:

o Supporting the team by managing incoming phone calls and visits from employees, management and external agents/suppliers and sales calls, answering queries with confidence and acting on staff requests quickly. Accurately judging the required knowledge to answer or refer any queries.

o Assisting the HR Director with diary management, drafting letters, meeting preparation, event organization, monthly reports based on collation from administration, including calculating monthly KPIs.

o Preparing for monthly payroll by recording all amendments, ensuring all information is available on time in full. Checking for errors and following up queries, processing pro-rata calculations for leavers and starters.

o Arranging training on request, liaising with training providers and trainees, creating purchase orders and checking invoices, keeping track of budget. Keeping records of all training in the company.

o Conducting general inductions with new staff, ensuring adequate management of the New Starter Process on systems, training and equipment, and pro-rata calculations.

o Generating and maintaining Personnel files and ensuring these are complete, up to date and accurate and in accordance with the DPA.

Administration to support all HR processes, including:

o Maintaining accurate records on HR database;

o Preparing contracts of employment, processing reference requests;

o Attending team meetings, taking minutes, keeping track of actions;

o Note taking in disciplinary and grievance meetings;

o Weekly processing of records for temporary workers to agencies for payment and checking invoices against these records;

o Weekly management of RTWI submissions and the Occupational Health appointments. Alerting others of any significant developments. Liaising with provider to book equipment.

o Producing Purchase Orders for all HR/training related purchases.

o Performance Management/Pay Reviews/Annual Leave processing including mail mergers.

Additional tasks:

o Covering reception/switchboard when necessary

o Booking travel in absence of the Employee Benefits Coordinator

5. Authorities, responsibilities:

Responsible for accuracy of data into payroll and on database and files

6. Communication:

External: Agencies, Suppliers

Internal: all staff, managers and directors

8. Knowledge

o Computer literate with Excel (formulas, graphs), Word (mail merge function), Outlook, PowerPoint, Internet.

o Experience with Payroll software, Time and Attendance software and Personnel databases is preferred (currently use: CaptureIT and iTrent)

o Business writing skills, good English grammar, spelling and punctuation.

o Touch typing

o Experienced and quick minute taker

This role requires an experienced administrator with attention to detail and an inherent need to get things right first time.

Please send CV’s to

Reference: 34622518

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