My client is looking for a HR Administrator for a 12 month contract to start with.
This is a busy and productive role where you will be providing administration support to the HR division.
Purpose of the role:
o To assist the HR Team in providing an excellent HR service in a competitive and demanding environment.
o To manage all staff-related data in order to provide an accurate and up to date base for operational and strategic decisions, ensuring all legal requirements are met.
o To provide timely business correspondence to the highest level in accuracy, grammar and spelling.
4. Main tasks:
o Supporting the team by managing incoming phone calls and visits from employees, management and external agents/suppliers and sales calls, answering queries with confidence and acting on staff requests quickly. Accurately judging the required knowledge to answer or refer any queries.
o Assisting the HR Director with diary management, drafting letters, meeting preparation, event organization, monthly reports based on collation from administration, including calculating monthly KPIs.
o Preparing for monthly payroll by recording all amendments, ensuring all information is available on time in full. Checking for errors and following up queries, processing pro-rata calculations for leavers and starters.
o Arranging training on request, liaising with training providers and trainees, creating purchase orders and checking invoices, keeping track of budget. Keeping records of all training in the company.
o Conducting general inductions with new staff, ensuring adequate management of the New Starter Process on systems, training and equipment, and pro-rata calculations.
o Generating and maintaining Personnel files and ensuring these are complete, up to date and accurate and in accordance with the DPA.
Administration to support all HR processes, including:
o Maintaining accurate records on HR database;
o Preparing contracts of employment, processing reference requests;
o Attending team meetings, taking minutes, keeping track of actions;
o Note taking in disciplinary and grievance meetings;
o Weekly processing of records for temporary workers to agencies for payment and checking invoices against these records;
o Weekly management of RTWI submissions and the Occupational Health appointments. Alerting others of any significant developments. Liaising with provider to book equipment.
o Producing Purchase Orders for all HR/training related purchases.
o Performance Management/Pay Reviews/Annual Leave processing including mail mergers.
o Covering reception/switchboard when necessary
o Booking travel in absence of the Employee Benefits Coordinator
5. Authorities, responsibilities:
Responsible for accuracy of data into payroll and on database and files
External: Agencies, Suppliers
Internal: all staff, managers and directors
o Computer literate with Excel (formulas, graphs), Word (mail merge function), Outlook, PowerPoint, Internet.
o Experience with Payroll software, Time and Attendance software and Personnel databases is preferred (currently use: CaptureIT and iTrent)
o Business writing skills, good English grammar, spelling and punctuation.
o Touch typing
o Experienced and quick minute taker
This role requires an experienced administrator with attention to detail and an inherent need to get things right first time.
Please send CV’s to