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Head Receptionist

Posted 25 January by Randstad Employment Bureau Easy Apply Ended
Are you an experienced Front of House professional with excellent Communication skills? Are you looking for a new opportunity where you can embrace a "whatever it takes" attitude? If so, read on!

A global leader in knowledge search with a mission to connect the world's top professionals with the world's best knowledge, helping them improve critical decisions, sharpen their thinking and drive business forward. Investment firms, consultancies, corporations and non-profits rely on this organisation to connect them efficiently and intelligently with experts across all industries and regions.

The Benefits:
*Working for a global company
*Excellent transport links
*Up to date offices
*Holiday Allowance
*Pension Scheme

Responsibilities include:
Office Management
*Ownership of Front of House and reception desk operations 08:30-18:30; provide optimum hospitality service and professionalism; greet and provide general support to all visitors.
*Maintain office efficiency, including: answering and coordinating incoming calls; procuring, receiving, and tracking resources; processing and sending outbound mail; sorting and distributing incoming mail and packages.
*Maintain efficient inventory system of office supplies and kitchen consumables; track accurate par levels for weekly ordering and replenishment while maintaining a cost-effective focus.
*Act as main staff point-of-contact for general office queries by employees and external personnel; lead efforts in training new employees in building access, office etiquette, policies, and processes.
*Perform ad-hoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and cleanup of company parties and events, including furniture reconfiguration.
*Organise and coordinate all travel arrangements, both domestic and international with a cost-effective approach; reconcile Ops teams expense receipts.
*Plan in-house or off-site activities, socials, and celebrations for employee engagement, marketing, and talent attraction; coordinate all details from inception to execution; office catering, food and drink deliveries. Coordinate committees to organise annual events.

Facilities Management
*Conduct routine facility inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
*Oversee daily office tidiness and organisation to ensure an aesthetically pleasing and welcoming environment.
*Liaise with building management, contractors, and engineers, (electrical, IT, HVAC, security, etc), to ensure a consistently comfortable, clean, and safe work environment.
*Liaison with cleaning team regularly to ensure adequate supplies are available and manage any shift changes, coverage, and/or additional cleaning requirements.

To be successful in this role, you will have:
*2+ years of administrative, office management, hospitality, or facilities coordinator experience.
*Proactive, forward-thinker, multi-tasker, and problem-solver with superb attention to details
*Ability to think on your feet and not easily flustered, befuddled, or overwhelmed.
*Strong interpersonal and communication skills, and the capacity to build positive working relationships across function, seniority level, and geography
*The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments
*Strong command of Google Docs and Microsoft Office applications (Word, Excel and PowerPoint)
*Excellent written and verbal communication
*Fluency in English is essential

Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.

Why not listen to some of the inspiring stories from our candidates and their one piece of career advice. It's just a few of the thousands of people who have found success in their working lives with Randstad. Visit how-i-became to find out what you could become.

Reference: 34323501

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