Graduate Administrator - ASAP Start Publishing Company

Posted 26 October by Office Angels
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Our client is looking for a friendly and proactive Graduate Administration Assistant. The ideal candidate would be enthusiastic and willing to support all aspects of day-to-day office management. The role involves working as part of a team. The ability to think on your feet is vital for what will be a diverse role with plenty of scope to make it your own.

Type of Role: Temporary ongoing

Role: Graduate Administration Assistant

Company Type: Publishing/Media

Schedule: Monday - Friday 09:00 - 17:30

Start Date: ASAP - Candidate must be available for immediate start

Location: Central London

Culture: fun, social and friendly

YOU MUST BE AVAILABLE TO START A ROLE IMMEDIATELY WITH NO NOTICE PERIOD.

Duties:

  • Managing diaries, including arranging appointments and organising schedules (e.g., book fairs and trips)
  • Preparing agendas and taking/circulating minutes for departmental meetings
  • General office administration (e.g., booking meeting rooms, sorting post, photocopying, booking couriers and taxis)
  • Processing expenses
  • Populating key words for online book listings
  • Organising mail outs for the press, agents etc.
  • Involvement in copywriting and first drafts for covers
  • Communicating with internal and external stakeholders to resolve issues
  • Sending contractual copies and foreign editions to authors and agents
  • Coding and processing invoices, arranging payments with Royalties and Purchase Ledger
  • Reading, logging and assessing submissions and producing rejection letters when required
  • Assisting with the internal book process on specified books (e.g. drafting cover copy, populating Title Information sheets, liaising with Production and Design)
  • Acting as a point of contact for authors and agents, answering questions where possible and escalating other queries where appropriate
  • Providing support at author signings and events as requested
  • Maintaining an up-to-date knowledge of what's happening in the world around you and being proactive in researching potential influencers to collaborate with on new projects

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Reference: 44486510

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