French Speaking Group Executive Assistant (new Division)

Posted 5 April by French Selection UK

FRENCH SELECTION UK
French Speaking Group Executive Assistant (new Division)
Personal Assistant, Sales assistant, Projects, French, Support, Office Manager, PA, Executive assistant, Legal, HR, Human resources, admin, Administrative, Coordinator, Secretary,
Location: London- South Kensington
Salary: Up to £40,000 pa (DOE)
Reference: 7123EA

*** this is an almost stand alone role to start with contact with European Offices ***

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Please visit the French Selection UK website, vacancies section, search job reference: 7123EA
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The Company:
Our client is a well-established & growing family run Business operating in niche sector

Main Duties:
Assist in launching, setting up & managing London Office
Liaise with CEO, HQ & Other divisions
Act as the prime contact for London Office

The Role:
- Work with and supporting Director and Office on daily basis
- Organise international travel arrangements
- Liaise with internal and external parties in French and English by phone, e-mail
- Working with and supporting the Office on daily basis
- Understand, cover & coordinate legal related matters
- Ensure efficient and cost effective Office provisions within budget
- Manage HR related matters - Expenses / Visa applications / travel arrangements
- Liaison with logistics-finance staff, reconciliation and invoice queries
- Prepare budget templates and reviews
- Taking minutes and follow up on weekly logistics and joint department meeting
- Ensure discretion at all times concerning office affairs (business projects & initiatives, etc…)
- Organizing company Calendar and all events, staff holiday of all employees
- Organize and attend Board Meetings & monthly accounts meeting with Senior Management
- Take minutes & draft reports upon request

Candidate's profile:
- Fluent in English & French (both Written & Spoken to Business standards)
- Experience working in an international Company / environment - start up division
- Previous experience as a PA / Office Manager - Essential
- All round experience in a support role at CEO - MD level
- HR / Legal background experience - Desirable
- Strong team player / Resilient / Excellent Communication Skills
- Ability to work in a small office environment comfortably
- Strong IT skills (Outlook, Word, Excel, PowerPoint)
- Good commercial acumen, organized, attention to detail, autonomous with lots of initiative

Salary: Up to £40,000 pa (DOE)

French Selection UK - The leading recruitment consultancy specializing in the placement of French, German, Spanish, Italian and Russian speaking professionals and executives throughout the United Kingdom.

Required skills

  • French
  • Office Management
  • Secretarial
  • PA

Application questions

Are you fluent in English and French?
Do you have previous experience as a PA/Office Manager?
I acknowledge my details are processed as stated in the privacy policy on French Selection website?

Reference: 34831394

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