Financial Administrator

Posted 29 May by RattrayParkin
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RattrayParkin are delighted to be recruiting for a Permanent Financial Administrator to join a highly successful SME company based in Nottingham

Role overview

  • The role will be divided into three days per week for finance and two days per week administrational, as directed by the Office Manager
  • To join a highly motivated team of individuals
  • To act as a liaison, for all accounting, financial, billing and income reconciliation
  • To maintain the highest possible ethical and professional standards at all times
  • To ensure financial security and efficiency and comply to company policies and FCA regulations
  • To provide financial and management information to the Directors
  • To assist the Office Manager with the collation of management data, plus administrational duties to assist the team


The role will typically include:

Finance - 3 days per week

  • Provide all financial and management information to the Directors, including budget forecasting and projections
  • Maintain records and be responsible for day to day banking and invoicing
  • Control of payments in and out of Company accounts, under authority of the Directors
  • Oversee and complete month end reconciliation via Xplan, working alongside Jacana
  • Complete annual returns such as RMAR, working alongside the Accountants and Directors
  • Controlling & maintaining aged debtors
  • Dealing with 3rd party insurance companies
  • Collating information for all Company insurances such as Buildings, Group Life, Data Protection, Office and Professional Indemnity
  • Prepare payroll, plus calculate and record payaways and bonuses
  • Provide administrational support to the Directors
  • Deal with confidential matters as required by the Directors
  • To maintain and update Sage with reference to Profit & Loss

Administrational - 2 days per week

  • To assist the Practice Manager with the collation of management information via Xplan and key performance indicators
  • To assist the Support team two days per week with general administration and valuations as agreed with the Practice Manager
  • Control & ordering of stationery

Skills required

  • Organised and capable of multi-tasking and being able to work on your own initiative
  • Capable of prioritising your own workflow
  • Numerate - have good analytical skills
  • Excellent standard of written & verbal communication
  • Ability to empathise and build strong business relationships with our client’s, team and strategic partners
  • Attention to detail
  • Proactive, with an ability to search out solutions
  • Ability to interpret data and prepare financial reports
  • IT Literate and be competent in the use of:
  • Back office systems, preferable Xplan Commpay
  • MS Office and Excel
  • Sage


  • Good working knowledge of Microsoft Office & Outlook
  • Working knowledge of Sage
  • Knowledge of XPLAN and Commpay Software would be an advantage
  • Have at least 2 years’ relevant experience within Accountancy, Book Keeping, or Banking reconciliation, preferably within Financial Services

Personal Qualities

  • Professional and positive attitude
  • Strong interpersonal skills
  • Strong organisational skills and efficiency
  • To be able to prioritise your own workloads
  • Proactive, with an ability to multi-task
  • Professional, responsible and courteous manner, alongside discretion in handling confidential information is paramount


  • Salary - 22K to 26K dependent upon experience
  • Annual bonus scheme - not guaranteed and payable upon the company making a profit
  • Holidays - 25 plus Bank holidays. Increasing to 30 days in recognition of up to 10 years’ continual service
  • Discretionary Long-Term Sickness Policy - payable up to 3 months
  • Death in Service - 2X salary
  • Pension - via auto-enrolment with The People’s Pension scheme

Reference: 37828954

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