Finance Assistant

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An excellent new opportunity has arisen to join a delightful organisation in the role of Accounts Assistant. You will join a small, friendly team in Central Oxford, working for a professional services company.

Alongside a highly competitive salary, the company offers a wide range of good benefits.

Main responsibilities of the Finance Assistant role are as follows:

Purchase ledger

  • Responsible for inputting invoices into Netsuite, ensuring the correct approval has been obtained and nominal code/budget is used
  • Reconcile supplier statements and obtain copies where necessary
  • Handle supplier invoice and payment queries
  • Supplier BACS payments twice a month
  • Ensuring remittance advices are sent to suppliers accordingly
  • Ensure all foreign currency invoices are recorded and paid appropriately
  • Ensure all associate and subcontractor costs are recorded on the project
  • Ensure VAT is recorded and reported correctly

Employee Expenses

  • Ensure all employee expenses and costs are being adhered to according to the company's expenses policy
  • Categorise and code the expenses and input into Netsuite in readiness for payment
  • Prepare and submit employee expense payments to bank

Credit Cards

  • Ensure all credit cards are submitted accordingly for month end procedures
  • Ensure all credit cards submissions are checked and coded correctly according to the company's expenses policy
  • Ensure VAT is recorded and reported correctly

Bank Statement

  • Post all purchase ledger, sales ledger and some ad-hoc entries through cashbook
  • Ensure all items have been posted correctly to Sales and Purchase ledger
  • Post all nominal ledger transactions where necessary through cashbook
  • Reconcile bank statements

Other duties

  • Support the Billing Clerk/Assistant Accountant with consultancy billing where necessary
  • Ensure Cash Advances are recorded and submitted according to company policy
  • Ensure Accounts Payable email inbox is dealt with appropriately and allocated accordingly
  • Ensure all e-mails, telephone calls and correspondence are followed up promptly
  • Comply with company procedures
  • Other accounts related tasks as required
  • Complete tasks requested and use own initiative to permit the smooth running of the finance team

Attributes required

  • Broad experience of accounts department work essential
  • Integrity, confidentiality and professionalism
  • Speed and accuracy
  • Ability to work independently and use initiative
  • Good communication and interpersonal skills
  • Ability to organise and plan
  • Good understanding of Excel and other MS Office applications
  • Ability to work to tight deadlines to juggle multiple tasks
  • Ability to work flexibly to meet demands of the team and the wider business

Desirable attributes

  • Studying AAT
  • Experience of working in a professional firm - e.g. lawyers or accountants
  • Experience of working with Netsuite

To apply or for further information. please contact Zoe Ellis at Brellis Recruitment.

Reference: 39330718

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