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FINANCE ASSISTANT

Posted 6 April by Reed Accountancy Featured Ended
An independent charity that is a member of the MS National Therapy Centres which represents individual therapy centres across the UK is looking for a PART TIME finance assistant (20-25 hours a week).

Job Purpose

To manage the accurate recording and payment of all expenditure and external invoicing comprising:

Payroll

· Receive and collate payroll input to specified timetable
· Review payroll input with Finance Manager or Chief Executive
· Record input and run payroll for pay day
· Arrange bank payments to employees
· Submit all pension and HMRC data on time and arrange appropriate payments
· Manage the company pension scheme and deductions
· Enter all payroll information, analysed according to budget, on to accounting system
· Reconcile, in a timely manner, payroll, pension and PAYE/NI accounts monthly, highlighting anomalies to appropriate personnel for checking
· Maintain files relating to payroll and deal with employee payroll queries

Expenditure

· Receive and collate all invoices and expense forms; allocate coding and record on accounting system
· Highlight anomalies to appropriate personnel for checking
· Distribute all invoices to check coding accuracy and for approval; process when returned as necessary
· Set up payments for authorisation
· Check and clear arranged bank payments through the bank and on accounts system
· Manage expenditure queries
· Reconcile supplier statements as received
· Maintain files relating to all expenditure

External Invoicing

· Receive and collate all information for external invoicing
· Highlight anomalies to appropriate personnel for checking
· Prepare all invoices and despatch to clients; enter on accounts system; check that payments are received and allocated to sales ledger.
· Carry out credit control procedures and keep outstanding debt to a minimum
· Maintain all files and backup information relating to invoices
· Manage client invoice queries.

Other Accounting Duties

· Assist Finance Manager in all aspects of accounts preparation
· Highlight anomalies to Finance Manager for attention
· Manage banking arrangements
· Review bank balances and transfer funds between accounts to optimise interest and protect cash; inform Finance Manager and Chief Executive
· Maintain and backup supplementary records, both paper and digital
· Liaise with the fundraising team to ensure that all donations are notified and thanked
· Provide information for donors and trust applications
· Assist colleagues with budget and expenditure enquiries

Experience - Essential

Proof of successful previous employment in a finance function in an appropriate position
Qualified by experience and having a sound understanding of financial control principles
Experience of payroll management and HMRC requirements

Skills - Essential

Approachable; “can-do” attitude
Meticulous and accurate
Flexible and inquisitive
Approachable and self-motivating
Has good communication skills at all levels both internal and external
Competent IT user

Skills - Desirable

Familiarity with Quickbooks, Microsoft Office, Payroll Manager and other systems

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 34850914

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